LIAISONING EXECUTIVE - ADMIN

Greytip Software Private Limited; Hyderabad; On-site; INR 400,000 - 620,000; Full time

Job summary

Greytip Software Private Limited is looking for an administrative liaison specialist in Hyderabad to handle daily planning and regulatory coordination. The role involves managing approvals, licenses, and documentation, while coordinating with government authorities and external vendors.

You will monitor compliance timelines, maintain records, and support office administration activities, ensuring smooth operations and timely follow-ups with authorities and stakeholders.

Responsibilities

• Review pending approvals, licenses, permits, and documentation.
• Prioritize tasks based on deadlines and business requirements.
• Coordinate with management regarding urgent liaisoning matters.
• Maintain professional relationships with government offices and regulatory authorities.
• Coordinate for approvals, registrations, renewals, and compliance requirements.
• Follow up on submitted applications and pending cases.
• Track regulatory changes affecting business operations.
• Maintain records of licenses, permits, agreements, and approvals.
• Ensure proper filing of physical and digital documents.
• Track renewal dates and compliance deadlines.

Job description

Key Responsibilities:

1. Daily Planning & Task Review

• Review pending approvals, licenses, permits, and documentation.
• Prioritize tasks based on deadlines and business requirements.
• Coordinate with management regarding urgent liaisoning matters.

2. Government & Regulatory Liaisoning

• Maintain professional relationships with government offices and regulatory authorities.
• Coordinate for approvals, registrations, renewals, and compliance requirements.
• Follow up on submitted applications and pending cases.
• Track regulatory changes affecting business operations.

3. Documentation Management

• Maintain records of licenses, permits, agreements, and approvals.
• Ensure proper filing of physical and digital documents.
• Track renewal dates and compliance deadlines.

4. Administrative Coordination

• Coordinate with vendors, service providers, and contractors.
• Support office administration activities.
• Arrange meetings with authorities and external stakeholders.
• Assist management with administrative requirements.

5. Compliance Monitoring

• Ensure all licenses, registrations, and permits remain valid.
• Monitor statutory compliance deadlines.
• Coordinate audits and inspections.
• Maintain compliance records.

6. Vendor & External Agency Coordination

• Maintain vendor database.
• Coordinate service requests and quotations.
• Track vendor performance and contract renewals.

7. Reporting & Communication

• Tasks completed.
• Pending approvals.
• Follow-up status.
• Compliance updates.
• Issues requiring management attention.