Legal Coordinator - Real Estate - Immediate Join

Ambition Colonisers; Gurugram District; On-site; INR 420,000 - 660,000; Full time

Job summary

Ambition Colonisers is seeking a detail-oriented Legal Coordinator to manage coordination between the organization, external advocates, legal counsels, and law firms. You will track ongoing matters, coordinate documentation, obtain case updates, monitor hearing dates, and ensure timely follow-up on pending actions.

Applicants with legal background and experience in litigation coordination and liaison with advocates will be preferred.

Qualifications

• LLB or CS preferred, knowledge essential.
• Prior experience in legal coordination, litigation support, or law firms.
• Familiarity with court procedures and case tracking.
• Excellent communication, follow-up, organizational and documentation skills.
• Proficiency in MS Excel, Word, email, and digital records management.

Responsibilities

• Coordinate between management, advocates, legal counsels, and external law firms.
• Maintain an updated tracker of ongoing court cases, hearings, and deadlines.
• Ensure timely communication of instructions, documents, and information.
• Prepare periodic reports on the status of ongoing legal matters for management.
• Schedule meetings and manage records and filings; ensure timely closure of tasks.

Skills

Legal coordination

Litigation support

Documentation

Communication

Record management

Education

LLB or equivalent

Tools

MS Excel

MS Word

Email

Digital records

Job description

Job Description: Legal Coordinator

Department: Legal & Regulatory
Designation: Legal Coordinator / Legal Executive Coordination
Experience: 2-7 years preferred
Qualification: LLB / CS preferred ( may be a dropout - but needs to have knowledge)
Employment Type: Full-time

Job Summary

We are looking for a detail-oriented and proactive Legal Coordinator to manage coordination between the organization, external advocates, legal counsels, and law firms. The candidate will be responsible for tracking ongoing legal matters, coordinating documentation, obtaining case updates, monitoring hearing dates and deadlines, and ensuring timely follow-up on pending legal actions.

Candidates with a legal background and prior experience in litigation coordination, legal documentation, and liaison with advocates and legal counsels will be preferred.

Key Responsibilities (KRA)

Coordination with Advocates and Legal Counsels

• Act as the primary coordination point between management, advocates, legal counsels, and external law firms.
• Obtain regular updates on ongoing cases, legal proceedings, and pending matters.
• Ensure timely communication of instructions, documents, and information between all concerned parties.

Litigation and Case Management

• Maintain an updated tracker of ongoing court cases, hearings, legal notices, and other legal matters.
• Monitor hearing dates, filing deadlines, and pending actions, ensuring timely follow-up.
• Coordinate with advocates for case status updates, next steps, and compliance with timelines.

Legal Documentation and Records

• Collect, organize, and maintain case-related documents, pleadings, notices, court orders, agreements, and correspondence.
• Coordinate the preparation and exchange of documents required by advocates and legal counsels.
• Maintain an organized repository of legal records, both physical and digital.

Reporting and Follow-up

• Prepare periodic reports on the status of ongoing legal matters for management.
• Follow up on pending instructions, documentation, approvals, and actions required from internal teams or external legal representatives.
• Highlight critical deadlines, delays, and matters requiring management attention.

Administrative and Operational Support

• Schedule meetings and discussions with advocates and legal counsels.
• Coordinate the collection of information and supporting documents from relevant departments.
• Ensure proper record-keeping and timely closure of assigned legal coordination activities.

Required Skills and Qualifications

• LLB or a relevant legal qualification preferred.
• Prior experience in legal coordination, litigation support, legal administration, or working with a law firm.
• Familiarity with court procedures, litigation documentation, legal terminology, and case tracking.
• Excellent communication, follow-up, organizational, and documentation skills.
• Proficiency in MS Excel, Word, email, and digital record management.
• Ability to manage multiple matters simultaneously and work with minimal supervision.
• Professionalism, discretion, and the ability to handle confidential legal information.

Preferred Candidate Profile

• Experience coordinating with multiple advocates and legal counsels.
• Experience handling litigation matters, legal notices, and court-related documentation.
• Candidates from corporate legal departments, law firms, real estate organizations, or legal consultancy firms will be preferred.
• A proactive individual who can independently track matters, follow up consistently, and keep management informed.

Key Performance Indicators (KPIs)

• Timely updates and accurate tracking of ongoing legal matters.
• Effective coordination with advocates and legal counsels.
• Timely availability and submission of required documents.
• Adherence to hearing dates, deadlines, and follow-up schedules.
• Accuracy and completeness of legal records and management reports.

Important: This is primarily a legal coordination and case management role. The candidate is expected to facilitate and monitor legal matters in coordination with advocates and legal counsels, rather than independently provide legal opinions or represent the organization in court.