Legal and Secretarial Associate

Kapiva; Bengaluru; On-site; INR 1,600,000 - 2,800,000; Full time

Job summary

Kapiva is seeking a capable in-house lawyer with 4–5 years of legal experience to manage contracts, litigation, regulatory compliance, and IP matters in a fast-growing wellness company. You will draft and review a range of contracts, coordinate with external counsels, and support product launches and campaigns while ensuring adherence to applicable laws.

The role also involves maintaining records, tracking regulatory developments, and handling secretarial responsibilities under the Companies Act

Qualifications

• Graduate in law with 4–5 years of experience in a law firm or corporate legal department, preferably FMCG.
• Qualified Company Secretary with hands-on company secretarial experience in startup/VC-funded and listed companies.
• Demonstrated fundraising experience, from term sheet to closing, including due diligence and post-closing filings.
• Willingness to stay updated on evolving legal/regulatory landscapes and apply learnings.

Responsibilities

• Prepare and review commercial contracts such as NDAs, manufacturing, vendor, and service agreements.
• Assist in drafting responses to legal notices and support litigation with external counsels; maintain litigation tracker.
• Support filing and management of trademarks, copyrights, and patents to safeguard IP assets.
• Provide legal support on product launches, collaborations, and campaigns ensuring compliance with applicable laws (FSSAI, AYUSH, ASCI, etc.).
• Maintain organized records of contracts, opinions, and other documents; monitor regulatory developments.
• Liaise with authorities for compliance queries and regulatory submissions; lead internal compliance trainings.
• Assist with end-to-end secretarial compliance under the Companies Act 2013, ROC filings, and board/committee minutes.
• Support capital transactions (private placements, ESOPs, share transactions) with term sheets, investor DD, and FEMA/RBI reporting.

Skills

Legal drafting

Contract review

Regulatory compliance

Litigation support

IP management

Company secretarial

Cross-functional collaboration

Education

LL.B. / Bachelor of Laws

Company Secretary (ICSI)

Job description

At Kapiva, we're on a mission to bring the wisdom of Ayurveda into the everyday lives of modern consumers. We combine time-tested Indian wellness traditions with scientific innovation to create nutrition-led health solutions that are natural, effective, and convenient.

Our portfolio spans multiple wellness categories including digestion, weight management, diabetes, cholesterol, skin & hair, immunity, and more. Kapiva has built a strong presence across leading e-commerce platforms such as Amazon, Flipkart, Nykaa and BigBasket, while rapidly expanding its offline footprint through leading retail partners including Reliance Retail, Nature's Basket and Noble Plus.

Backed by leading consumer-focused investors including OrbiMed, Fireside Ventures, Vertex Ventures, 3one4 Capital, Sharp Ventures and Jetty Ventures, Kapiva is entering an exciting phase of scale. As we continue to grow, we are building people practices that are as innovative, agile and consumer-centric as the business itself.

About the Role:

This role demands a candidate with a strong foundation in legal principles, excellent drafting and negotiation skills, and the ability to assist in managing contracts, litigation, regulatory compliance, and intellectual property matters effectively in a dynamic business environment.

Roles and Responsibilities:

• Prepare and review a variety of commercial contracts, including NDAs, manufacturing agreements, vendor agreements, service agreements, and other business-related documents.


• Assist in drafting and reviewing responses to legal notices, plaints, written statements and support dispute resolution processes. Coordinate with external counsels on litigation matters and ensure timely updates and follow-ups and maintain the litigation tracker.


• Support the filing and management of trademarks, copyrights, and patents to ensure all intellectual property of the company are safeguarded.


• Provide legal support on new product launches, collaborations, and campaigns, ensuring compliance with applicable laws (FSSAI, AYUSH, ASCI, Consumer Protection, etc.).


• Maintain organized and updated records of executed contracts, legal opinions, and other relevant documents.


• Assist in researching and reviewing new legal and regulatory developments to ensure compliance.


• Liaise with authorities for compliance queries, show-cause responses, and regulatory submissions.


• Lead periodic training sessions for internal teams on compliance and contractual awareness.


• Manage end-to-end company secretarial compliance under the Companies Act, 2013 and applicable Secretarial Standards, including convening and minuting Board, Committee and General Meetings, maintaining statutory registers, and ensuring timely ROC/MCA filings.


• Support fundraising and other capital transactions (private placements, preferential allotments, rights/bonus issues, ESOP grants and share transfers), including term sheet and SHA/SSA review, investor due diligence, closing documentation, allotments, cap table maintenance and FEMA/RBI reporting (FC-GPR, FC-TRS).


• Track and operationalise investor rights under the Shareholders’ Agreement and Articles of Association, including reserved matter/affirmative vote approvals and investor information rights.

Basic Qualifications and required skill-set

• Graduate in law with a legal experience of 4-5 years working in a law firm or in a corporate legal department as an in-house counsel preferably in the FMCG industry.


• Qualified Company Secretary (Associate/Fellow member of ICSI) with hands-on company secretarial experience in both a startup/VC-funded company and a listed company.


• Demonstrated active participation in fundraising rounds, from term sheet through closing, including due diligence, transaction documents, allotment and post-closing regulatory filings.


• Willingness to stay updated on evolving legal and regulatory landscapes and apply learnings in the organization.


• Partner with business, marketing, and operations teams to proactively identify legal risks and provide pragmatic solutions.


• A team player who can work independently, manage multiple priorities, and collaborate effectively across teams.