Junior Associate - Company Secretarial and Legal

Ubifly Technologies; Chennai District; Sur place; INR 450 000 - 600 000; Plein temps

Résumé du poste

UbiflyTechnologies Private Limited (The ePlane Company) is seeking a Junior Associate to anchor Company Secretarial and Legal duties. The role involves corporate governance, contract management, and legal research to ensure compliance with the Companies Act, 2013, and related statutes.

You will work closely with leadership and external counsels in a fast-paced deep-tech environment. The ideal candidate holds ACS/CS and an LLB, with 0–2 years of relevant experience, and has strong drafting,

Qualifications

• Dual qualification mandatory: ACS/CS and LLB.
• Strong grasp of Indian corporate and contract law.
• Excellent written and spoken English with ability to translate statutory requirements.

Responsabilités

• Assist in organizing Board Meetings, Committees, and AGMs; draft agendas, notices, minutes.
• Prepare and file statutory forms and annual returns with RoC via MCA portal.
• Maintain statutory registers (Directors, Shareholding, Allotments, MBP-2) and records.
• Coordinate IP filings and liaise with external patent attorneys; track deadlines.

Connaissances

Drafting & communication

Research orientation

Diligence & accuracy

Attention to detail

Formation

ACS / CS qualification (Associate Member of ICSI)

LLB from a recognized university

Outils

Manupatra / SCC Online

Description du poste

Junior Associate - Company Secretarial and Legal

JobDescription: Junior Associate – Company Secretarial & Legal

CompanyOverview

UbiflyTechnologies Private Limited (The ePlane Company) is an ultra-advanceddeep-tech aviation company pioneering electric vertical takeoff and landing(eVTOL) architectures to redefine urban air mobility. We are looking for ahighly motivated, dual-qualified junior professional to anchor our legalcompliance, contract management, and secretarial tracks.

PositionSummary

• Job Title: Junior Associate – Company Secretarial & Legal
  
• Department: Legal & Compliance
  
• Experience Level: 0–2 years (Entry-level / Post-qualification)
  
• Remuneration: Competitive CTC commensurate with qualification and experience
  

JobPurpose

Theideal candidate will manage a dual portfolio cutting across corporatesecretarial governance and commercial legal workflows. Working closely withsenior leadership and external legal counsels, you will ensure the companyremains fully compliant with the Indian Companies Act, 2013, while proactivelyshielding the organization from commercial risks through meticulous contractmanagement and legal research.

KeyResponsibilities

1.Company Secretarial & Corporate Governance (Primary)

• Board & GeneralMeetings: Assist in organizing Board Meetings,Committee Meetings, and Annual General Meetings (AGMs); draftcomprehensive agendas, clear notices, detailed board notes, and preciseminutes.
  
• Statutory Filings: Prepare and file necessary statutory forms and annual returns (includingForm AOC-4, MGT-7, PAS-3, etc.) with the Registrar of Companies (RoC) viathe MCA portal.
  
• Registers &Records: Maintain and update statutoryregisters required by law, including the Register of Directors,Shareholding, Allotments, and Register of Loans & Investments (FormMBP-2).
  
• CorporateRestructuring: Assist in compliance frameworksinvolving capital changes, share subdivisions, ESOP trackingadministration, and corporate filings for subsidiary frameworks.
  

2.Commercial Contracts & Drafting (Secondary)

• Contract Management: Review, draft, and negotiate baseline commercial agreements, includingNon-Disclosure Agreements (NDAs), Vendor Purchase Orders, Master SupplyAgreements (MSAs), and consulting contracts.
  
• TemplateStandardization: Maintain and continuously update thecompany’s internal repository of template legal agreements and boilerplatevendor compliance parameters.
  
• ConditionalityTracking: Monitor performance milestones,technical gates, and contract execution paths to ensure cross-functionalalignment before financial payouts are triggered.
  

3.Legal Research & Advisory (Secondary)

• Regulatory Tracking: Conduct ongoing research into company law, contract law, compliancerequirements etc.
  
• LitigationMonitoring: Draft summaries, compile trackingdocuments, and coordinate case briefs for ongoing commercial orcontractual civil disputes.
  

4.Intellectual Property (IP) & Patent Coordination (Secondary)

• Invention DisclosureManagement: Coordinate closely with the coreengineering and R&D teams to capture, document, and securely loginternal Invention Disclosure Forms (IDFs) for new eVTOL subsystems.
  
• Patent FileCoordination: Act as the primary internal point ofcontact for external patent attorneys and IP law firms; compile technicaldocumentation and track the end-to-end lifecycle of patent applications.
  
• Timeline &Docket Tracking: Maintain the company’s internal IPmaster docket; proactively track critical statutory deadlines, includingprovisional-to-complete filing windows, request for examination (RFE)dates, and Office Action responses.
  
• Prior Art &Landscaping Assistance: Conduct preliminaryprior art, novelty, and freedom-to-operate (FTO) searches usingopen-source and specialized patent databases (like Google Patents, InPASS,Espacenet) to assist senior leadership in development strategies.
  
• Trademark &Design Maintenance: Support filings, evidencecompilations, and renewal tracks for corporate trademarks, brand assets,and industrial design registrations.
  

Qualifications& Educational Background

• Mandatory DualQualification:
  

(i)Associate Member ofthe InstituteofCompanySecretariesofIndia (ACS / CS Qualification); (ii)Bachelorof Laws (LLB) from a recognized university.

• Candidates awaiting their final membership numbers but having cleared all professional stagesare welcome to apply.
  
• Core LegalKnowledge: Strong grasp of the CompaniesAct, 2013, Indian Contract Act, 1872, and related secretarialstandards (SS-1 and SS-2).
  
• Drafting andCommunication: Excellent command of written andspoken English with the ability to translate complex statutoryrequirements into clear, scannable legal narratives.
  
• ResearchOrientation: Sharp diagnostic abilities usinglegal databases (such as Manupatra, SCC Online, or MCA updates) to pullrelevant case laws and compliance rulings.
  
• Diligence andAccuracy: Uncompromising eye for detail whenevaluating numbers across cap tables, board resolutions, and transactiondocuments.
  
• Attitude: A high degree of curiosity, a sharp learning curve, and a collaborativespirit suited for a fast-growing, innovative deep-tech environment.