Lead Specialist - Executive and Administrative Assistant

Marsh McLennan; Gurugram District; Hybrid; INR 700,000 - 1,100,000; Full time

Job summary

Marsh is seeking an Lead Specialist - Executive/Administrative Assistants to join the Global Program Office in a hybrid role, requiring three days in the Gurugram office. You will provide broad administrative and project support, manage meetings, and coordinate across Talent Acquisition and the wider People function.

In this role you will prepare high-quality presentations, oversee license allocation, and drive process improvements in a global, matrixed environment.

Qualifications

• Proven administrative and coordination experience, ideally supporting global or multi-stakeholder teams.
• Highly self-motivated and engaged, with the initiative, energy and ownership to work autonomously and drive tasks through to completion.
• Demonstrated ability to anticipate needs, identify opportunities for improvement and proactively add value beyond assigned tasks.
• Strong organizational skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy.
• Exceptional PowerPoint skills, with the ability to create, format and refine polished presentations to an executive standard; strong working knowledge of Excel and other Microsoft Office tools.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships and collaborate across teams and levels of seniority.

Responsibilities

• Partner with Global Sourcing and Procurement to support seamless billing and invoicing for large vendors across multiple currencies and countries, using the i-procurement platform.
• Provide broad administrative and project coordination support to the Global Program Office, including oversight of license allocation across Talent Acquisition, maintaining appropriate security access within Workday, coordinating meetings and forums, tracking actions and deliverables, and supporting effective operational and project delivery.
• Prepare meeting agendas, coordinate meeting logistics, distribute meeting notes, and track agreed actions.
• Support the overarching effectiveness of the team through accurate coordination, timely follow-up, and dependable administrative support.
• Support monthly headcount validation, reporting, and tracking activities.
• Provide periodic updates on project status, actions, milestones, and key dependencies, and support the coordination and administration of global projects.
• Create, format and refine high-quality PowerPoint presentations to an impeccable standard, ensuring they are clear, compelling and consistently aligned with Marsh brand guidelines for project updates, training, development and leadership meetings.

Skills

Administrative coordination

PowerPoint

Excel

Microsoft Office

Stakeholder management

Communication

Meeting logistics

Project support

Tools

PowerPoint

Excel

Workday

Job description

Lead Specialist - Executive/Administrative Assistants

Company: Marsh

Description: We are seeking a talented individual to join our Global Program Office (GPO) team, part of the IMPACT Centre of Expertise within our global People Function at Marsh. This is a hybrid role that has a requirement of working at least three days a week in the office.

Location

Gurugram

What Can You Expect

An opportunity to join a global team within the Global Program Office, part of the IMPACT Centre of Expertise, reporting to the Global Programs Leader. The Global Program Office is responsible for implementing effective, results-driven recruiting processes, tools, and strategies; driving large-scale global projects; supporting process optimization and operational improvement; and enabling data analytics and global vendor management. This role provides broad administrative and project support to the Global Program Office, contributing to effective project delivery across Talent Acquisition and the wider People function.

What's in It for You

The opportunity for global exposure within a highly matrixed organization.

Competitive salary and a comprehensive employee benefits package.

Opportunity to be part of a world-class organization with a strong global brand and high-performing culture.

We Will Count on You

• Partner with Global Sourcing and Procurement to support seamless billing and invoicing for large vendors across multiple currencies and countries, using the i-procurement platform.
• Provide broad administrative and project coordination support to the Global Program Office, including oversight of license allocation across Talent Acquisition, maintaining appropriate security access within Workday, coordinating meetings and forums, tracking actions and deliverables, and supporting effective operational and project delivery.
• Prepare meeting agendas, coordinate meeting logistics, distribute meeting notes, and track agreed actions.
• Support the overarching effectiveness of the team through accurate coordination, timely follow-up, and dependable administrative support.
• Support monthly headcount validation, reporting, and tracking activities.
• Provide periodic updates on project status, actions, milestones, and key dependencies, and support the coordination and administration of global projects.
• Create, format and refine high-quality PowerPoint presentations to an impeccable standard, ensuring they are clear, compelling and consistently aligned with Marsh brand guidelines for project updates, training, development and leadership meetings.

What You Need to Have

• Proven administrative and coordination experience, ideally supporting global or multi-stakeholder teams.
• Highly self-motivated and engaged, with the initiative, energy and ownership to work autonomously and drive tasks through to completion.
• Demonstrated ability to anticipate needs, identify opportunities for improvement and proactively add value beyond assigned tasks.
• Strong organizational skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy.
• Exceptional PowerPoint skills, with the ability to create, format and refine polished presentations to an executive standard; strong working knowledge of Excel and other Microsoft Office tools.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships and collaborate across teams and levels of seniority.

What Makes You Stand Out

• Relevant experience in a large, multinational, matrixed organization.
• Exposure to Talent Acquisition operations or global project support.
• Experience supporting presentation development and project coordination in a global environment.

Why Join Our Team

We help you be your best through professional development opportunities, interesting work and supportive leaders. We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities. Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit marsh.com, or follow us on LinkedIn and X.Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.

Experience Level Executive Level