Lead Project Administrator

EPAM Systems; Hyderabad; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

EPAM Systems is seeking an experienced Lead Project Administrator to oversee PMO services, financial governance and project coordination across complex IT programs. The role acts as the central point of contact between client and vendor PMO teams, ensuring audit readiness, quality oversight and adherence to established standards across all workstreams.

Key tasks include managing budgets, forecasting, variance analysis, RAID logs, status reporting and preparation of governance decks and materials

Qualifications

• 8-10 years of IT experience with a focus on PMO and financial governance.
• Proven ability to manage budgets, forecasts and variance analysis.
• Experience coordinating vendor IT contracts and PMO services.

Responsibilities

• Oversee financial governance, forecasting, budgeting and actuals validation.
• Perform variance analysis across Plan, Forecast and Actuals.
• Manage UBM and budget requests, approvals and closures.
• Deliver monthly financial reporting and ensure audit readiness.
• Coordinate vendor contract financials and IT-side vendor activities.
• Handle onboarding and offboarding coordination along with access governance.
• Track and report on resource allocation while maintaining audit-ready records and compliance.
• Maintain RAID logs covering Risks, Actions, Issues, Decisions and Dependencies.
• Collect project status inputs and track overall progress.
• Prepare decks, reports and governance meeting materials.
• Apply PMO standards and templates to ensure consistency and audit readiness.
• Provide overall PMO coordination, quality oversight and supervise service quality, risks and capacity as a single point of contact between client and vendor PMO team.

Skills

Financial management

UBM processes

Vendor management

Resource management

RAID logs

PMO standards

Executive reporting

Audit readiness

Service coordination

Job description

We are seeking an experienced Lead Project Administrator to oversee PMO services, financial governance and project coordination activities. The ideal candidate will serve as the central point of contact between stakeholders and vendor PMO teams, ensuring quality oversight, audit readiness and adherence to established standards across all project workstreams.

Responsibilities

• Oversee financial governance, forecasting, budgeting and actuals validation
• Perform variance analysis across Plan, Forecast and Actuals
• Manage UBM and budget requests, approvals and closures
• Deliver monthly financial reporting and ensure audit readiness
• Coordinate vendor contract financials and IT-side vendor activities
• Handle onboarding and offboarding coordination along with access governance
• Track and report on resource allocation while maintaining audit-ready records and compliance
• Maintain RAID logs covering Risks, Actions, Issues, Decisions and Dependencies
• Collect project status inputs and track overall progress
• Prepare decks, reports and governance meeting materials
• Apply PMO standards and templates to ensure consistency and audit readiness
• Provide overall PMO coordination, quality oversight and supervise service quality, risks and capacity as a single point of contact between client and vendor PMO team

Requirements

• 8-10 years of overall IT industry experience
• Expertise in financial management including forecasting, budgeting and variance analysis
• Proficiency in UBM processes, budget approvals and monthly financial reporting
• Background in vendor contract financial coordination and IT-side vendor management
• Skills in resource management covering onboarding, offboarding and access governance
• Competency in maintaining RAID logs and tracking project status
• Knowledge of PMO standards, templates and governance reporting
• Capability to prepare executive decks, reports and governance meeting materials
• Understanding of audit readiness and compliance record-keeping
• Familiarity with service coordination, quality oversight and capacity supervision