Lead- Administrative Assistant

INTEC CME India Pvt Ltd; Bengaluru; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

CME Group in Bengaluru seeks a Lead Administrative Assistant to provide high-level executive support to the India Head and leadership team, driving operational excellence, travel logistics, and client services for senior executives.

The role owns end-to-end administrative ecosystems, including visitor management, corporate housing, full procurement and vendor lifecycles, and large-scale events and training deployments, operating independently with discretion and strategic governance.

Qualifications

• Strategic problem solving to analyze systemic bottlenecks and engineer sustainable solutions.
• Change leadership to manage shifting priorities with cross-functional collaboration.
• Independent accountability to take ownership and deliver concise status updates under pressure.
• Operational foresight to anticipate challenges and devise proactive mitigations.

Responsibilities

• Own the executive calendar and travel logistics for the India Head and leadership team, coordinating across time zones.
• Design and oversee end-to-end travel, mobility, housing, and venue arrangements for global events and meetings.
• Lead governance and board logistics, including material distribution, venue setup, and compliance tasks.
• Manage leadership workflows, expense reconciliations, approvals, and weekly status digests to ensure timely decisions.
• Oversee procurement governance and vendor lifecycle for corporate gifts, branding, and related services.

Skills

Strategic problem solving

Change leadership

Independent accountability

Operational foresight

Job description

The Lead Administrative Assistant provides comprehensive, high-level executive partner support to the India Head and leadership team, driving operational excellence, logistics strategy, and client services for senior executives and their respective organizations. Additionally, this role holds complete strategic ownership over critical administrative ecosystems, including end-to-end visitor management frameworks, the corporate housing portfolio, full procurement and vendor lifecycles of admininistration related purchases, and large-scale corporate events and training deployments. Operating independently, this professional takes full ownership of complex business demands, resolving high-pressure operational challenges within tight timelines. The incumbent sets the standard for a poised and professional demeanor, exercises flawless discretion with highly sensitive information, and possesses master-level knowledge of corporate operations, procurement governance, and administrative policies.

Core Areas of Process Ownership

1. Executive Partnership & Execution Calendar Strategy & Stakeholder Engagement

Own th India Head's calendar, strategically optimizing time allocation by understanding the distinct requirements, priorities, andof both the India Head and the broader leadership team. S/he will proactively orchestrate and set up high-impact meetings across complex landscapes. This requires collaborating seamlessly with senior leaders and their respective administrative assistants in other regions (including US, EMEA, and APAC) to bridge time zones. Additionally, the incumbent is expected to expertly liaise with external organizations and senior industry leaders to coordinate and establish critical external engagements.

Global Travel & Mobility Programs

Design, execute, and oversee end-to-end global and domestic travel requirements, personally managing complex international travel logistics, local transport frameworks, and executive transfers.

Governance & Board Logistics

Lead the administrative execution for corporate governance and board meetings, responsible for printing and distributing physical reports and materials for board meetings, audio-visual recording compliance, venue management, and catering operations.

Financial & Workflow Operations

Act as the primary gatekeeper for leadership workflows, personally compiling and managing complex expense report reconciliations for leadership approval and Accounts Payable processing. S/he will independently track and drive pending tasks for approvals, while formulating and issuing comprehensive weekly status digests to ensure timely completion of admistrative approvals and decisions.

2. Workplace Logistics, Corporate Housing & Event Strategy

Visitor & Mobility Management

Own the operational workflow for local and international visitors, ensuring seamless allocation of workspaces, parking, office access and dedicated transport logistics.

Corporate Housing Program

Manage the end-to-end corporate housing portfolio, including lease agreements, workflow administration, vendor relationships, and payment structures.

Employee Safety & Outings

Govern the safety protocols and logistics for team outings, coordinating cross-functionally with physical security teams to manage escort guard programs.

Corporate Events & Training Deployments

Direct the end-to-end logistical setup for both internal and external large-scale events, townhalls, panel discussions, and office celebrations. Oversee and execute the scheduling and localization of POSH trainings, including training sessions for internal employees and associated support staff.

3. Procurement Governance & Financial Compliance

Vendor & Supply Chain Lifecycle

Directly manage the procurement lifecycle for corporate gifting and branding initiatives, executing the pipeline from initial product sourcing and quality sampling through to branding approvals and final distribution.

Fiscal Compliance & Controls

Govern financial tracking by verifying vendor invoices against delivery documentation, auditing logistics utilization sheets, and raising monthly Purchase Requests against precise cost-center parameters.

Competencies & Requirements

Strategic Problem Solving: Proven ability to analyze systemic problems, think critically, and engineer sustainable solutions for complex operational and administrative bottlenecks.

Change Leadership & Stakeholder Management: Highly flexible and resilient execution style capable of navigating shifting organizational priorities and ambiguous demands with grace. Demonstrates expert cross-functional collaboration to manage diverse stakeholder expectations, build strong institutional relationships, and handle sensitive situations professionally.

Independent Accountability & Communication: Exceptional capability to operate as a high-level individual contributor, taking full responsibility for tasks and making critical decisions under pressure without a supporting execution team. Delivers precise, proactive, and timely status updates to ensure leadership remains perfectly aligned.

Operational Foresight: Expert capability to anticipate future challenges, look around corners, and devise proactive mitigation strategies to support leadership, management stakeholders and employees.

Work Experience: 9-12 Years

CME Group: Where Futures are Made CME Group is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it – all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

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At CME Group, we embrace our employees' unique experiences and skills to ensure that everyone’s perspectives are acknowledged and valued.

As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.

Hear more about our employee experience Get a look inside CME Group and see what makes us tick A rewarding career is only the beginning

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As the world’s leading derivatives marketplace, CME Group is where the world comes to manage risk. We enable clients to trade futures, options, cash and OTC markets, optimize portfolios, and analyze data – empowering market participants worldwide to efficiently manage risk and capture opportunities. CME Group exchanges offer the widest range of global benchmark products across all major asset classes based on interest rates, equity indexes foreign exchange energy agricultural products and metals. We meet uncertainty and volatility with confidence and clarity, across the trading lifecycle and around the world.

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