IP Admin Lead

Clarivate; Dadri; On-site; INR 1,800,000 - 2,600,000; Full time

Job summary

Clarivate in Noida is seeking an IP Admin Lead to support docketing and de-docketing deadlines for trademarks and related admin tasks. The role emphasizes TM prosecution experience, process improvement, and team collaboration to deliver client delight.

You will drive quality assurance and ensure compliance with PTO guidelines, while maintaining IPMS data integrity and coordinating with vendors and service providers.

Qualifications

• Bachelor or master degree with at least 50% aggregate.
• Minimum 5 years IP experience and 1+ year in current role.
• Hands-on TM prosecution experience mandatory.
• Team player with ability to work cohesively.
• Attention to detail with high concentration.
• Ownership and responsible behavior.
• Cultural sensitivity and resilience.
• Ability to multi-task and prioritize work.

Responsibilities

• Oversee IP management: docketing and de-docketing of trademarks deadlines and related tasks.
• Develop and implement quality assurance processes to ensure regulatory compliance.
• Identify process improvements and drive corrective actions with cross-functional teams.
• Document QA activities, test plans, and test results; report to stakeholders.
• Collaborate with development teams and project managers to align on quality goals.
• Stay updated with PTO guidelines and ensure team adherence to procedures.
• Provide training on docketing procedures and industry best practices.
• Maintain accurate IPMS data and monitor deadlines.

Skills

IP administration

Teamwork

Attention to detail

Ownership

Multi-tasking

Client centricity

MS Office

Communication

Quality improvement

Education

B.Sc./M.Sc./B.Com/BBA/BCA/BA (min 50%)

Tools

MS Office (Word, Excel, Outlook, PPT, Power BI)

Job description

We are looking for IP Admin Lead to join our IP Admin Team at Noida. The main purpose of the role is to assist clients with timely docketing and de-docketing of deadlines for trademarks applications, and other administrative tasks as per PTO guidelines and if the role requires then managing the IDS & References too. The position is also responsible for coming up with self-improvement initiatives to drive client delight, building capability within the limits of functional policies and guidelines.

Experience, Education, Skills, And Accomplishments

• B.Sc. / M.Sc. B.Com, BBA, BCA, BA graduates with minimum 50% aggregate
• Minimum 5 years of IP experience and 1+ Year in current role
• Hands on experience on TM prosecution will be mandatory
• Team player: Encourage team bonding and ability to work cohesively.
• Attention to Detail: Demonstrates high concentration and focus on tasks.
• Ownerships and Responsible behaviour
• Cultural sensitivity, Resilience
• Ability to do multi-task, day planning, prioritization of work etc.
• Client Centricity and strong relational skills to work cohesively with cross functional services

It would be great if you also had . .

• Proficient IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
• Strong written & verbal communication skills
• Proficient in MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, PPT, Power BI etc.

What will you be doing in this role?

• Intellectual property management: Oversee the management of the organization's intellectual property portfolio, trademarks. Maintain accurate and up-to-date records of all IP assets and related documentation.
• Develop and implement quality assurance processes: Design and implement quality control procedures and guidelines to ensure compliance with industry standards and regulatory requirements.
• Continuous improvement: Identify areas for process improvement and provide recommendations to enhance product quality, reliability, and efficiency. Collaborate with cross-functional teams to implement corrective and preventive actions.
• Documentation and reporting: Document all quality assurance activities, test plans, and test cases. Prepare and present comprehensive reports on quality metrics, test results, and identified issues to stakeholders, management, and project teams.
• Collaboration and communication: Collaborate with development teams, project managers, and stakeholders to understand project requirements, communicate quality standards, and ensure alignment on quality objectives. Participate in project meetings and provide timely updates on quality-related issues.
• Quality standards and compliance: Stay updated with industry best practices, quality standards, and regulatory requirements applicable to the organization's products or services. Ensure compliance with relevant standards and regulations.
• Training and Knowledge Sharing: Provide training and support to team members and other stakeholders on docketing procedures, software tools, and industry best practices. Share knowledge and keep the team informed about changes in IP rules and regulations.
• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
• Facilitate timely filing of trademarks application & office action response through order letters and other required instructions.
• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
• Responsible to review the process manual / SOP and seek client's approval
• Help the team respond to client queries based on SOP viz country law clarification in different jurisdictions.
• Should be able to create, perform, Analyse and govern data quality and PTO audits.

Other Responsibilities

• Acknowledge completion of work through work allocation tool or Time Tracking Systems (TTS).
• Suggesting process improvement opportunities and support during implementation
• Schedule adherence to Clarivate policies.
• Meeting expectations with individual, team as well as personal development goals.
• Governance, Reconciliations, and Internal Audits
• Lead client calls and prepare meeting notes.
• Prepare Monthly Dashboard for client
• Supporting and preparing RCA’s, maintaining, and providing data for operational reporting

About The Team

The team consists of 10 members and is reporting to the Team Manager / Manager, Service Operations. Core process related responsibilities: To assist clients with timely docketing and de-docketing of deadlines for trademarks applications, and other administrative tasks as per PTO guidelines. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

• You will be working for works 40 hours/week (8 hrs a day; 5 days a week); you are entitled to get Overtime if you work beyond your working hours.
• This is a permanent job role.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.