International IP & Contracts Paralegal Professional

Global Water Solutions; Krishnagiri District; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Global Water Solutions (GWS) is seeking an organized IP Contracts Paralegal to support our international business across multiple jurisdictions. The role focuses on day-to-day administration of the international trademark portfolio, as well as contract and NDA management.

The candidate will coordinate with internal teams and external legal advisers to protect intellectual property, maintain documentation, and track deadlines and renewals globally.

Qualifications

• Bachelor's degree in Law or related field; IP qualification advantageous.
• 3–7 years in trademark administration or IP/contract ops.
• Experience with BOIP, WIPO/Madrid filings, renewals, office actions.

Responsibilities

• Maintain and manage global trademark register across territories and classes.
• Coordinate filings through BOIP and WIPO Madrid System; work with regional firms.
• Manage renewals, assignments, and evidence-of-use requirements.
• Prepare powers of attorney, declarations of authority and filing instructions.
• Monitor office actions; coordinate responses with internal and external counsel.
• Coordinate trademark searches and watch notices with external counsel and teams.
• Provide monthly dashboard on portfolio status, deadlines, risks and spend.

Skills

Trademark administration

IP portfolio management

Legal operations

Contract administration

English drafting

Education

Bachelor's degree in Law

Tools

BOIP

WIPO Madrid System

Microsoft Office

Job description

Location: Hosur or Noida, India

Job Summary

Global Water Solutions (GWS), one of the world's leading manufacturers of pressure vessels, water enhancement and smart tap products, is looking for an organised, detail-oriented and proactive International IP Contracts Paralegal to support our growing international business.

As GWS continues to expand globally, we are looking for an experienced professional to take ownership of the day-to-day administration and coordination of our international trademark portfolio, alongside contract and NDA management.

Working closely with GWS management, internal departments and external legal advisers across multiple jurisdictions, you will ensure our intellectual property is properly protected, legal documentation is accurately maintained and important deadlines, renewals and contractual obligations are effectively managed.

This is an excellent opportunity for someone with IP and legal administration experience who enjoys working independently and coordinating international legal matters within a dynamic global business.

Key responsibilities

Intellectual Property Trademark Management

• Maintain and manage GWSs global trademark register, covering ownership, registrations, classes, territories, status, deadlines, renewals, legal advisers and associated costs.
• Coordinate trademark filings through BOIP and the WIPO Madrid System, working with regional law firms on direct national applications where required.
• Manage trademark renewals, assignments, recordals and evidence-of-use requirements.
• Prepare and coordinate powers of attorney, declarations of authority, approval letters, filing instructions, supporting evidence and translations.
• Monitor office actions and provisional refusals, coordinating responses with internal stakeholders and external legal advisers, ensuring legal and commercial decisions are escalated appropriately and deadlines are met.
• Coordinate preliminary trademark searches and trademark watch notices with external counsel and relevant business teams.
• Maintain accurate filing records and provide a monthly management dashboard covering portfolio status, upcoming deadlines, risks and legal expenditure.

Contracts Legal Administration

• Conduct initial reviews of contracts and NDAs using approved templates and guidelines, identifying deviations and referring substantive legal issues to qualified legal counsel.
• Manage the complete NDA process for suppliers and customers, including preparation from approved templates, internal approvals, signatures, document storage and expiry or renewal tracking.
• Maintain organised contract records and confidentiality documentation.
• Coordinate legal documentation and approvals with GWS management and internal departments, including Marketing, Finance and HR.
• Liaise with GWS legal colleagues and external lawyers across Taiwan, China, the United States, Luxembourg/Benelux and other international jurisdictions.

Requirements experience

• Bachelors degree in Law, Legal Studies, Business Law or a related discipline. A paralegal or intellectual property qualification would be an advantage.
• Approximately 3-7 years of relevant experience in trademark administration, intellectual property portfolio management, legal operations, contract administration or within an IP law firm.
• Practical knowledge of BOIP, WIPO/Madrid System filings, trademark classifications, renewals, office actions and provisional refusals is strongly preferred.
• Experience coordinating with international law firms, trademark agents and external legal advisers.
• Strong English drafting and communication skills, with excellent attention to detail.
• Highly organised, discreet and capable of independently managing multiple deadlines across different jurisdictions.
• Good working knowledge of Microsoft Office and document management systems.
• Ability to work collaboratively with colleagues and external advisers across different countries and time zones.