Institutional Operations Specialist / Associate

InCred Capital; Mumbai; On-site; INR 4,500,000 - 7,500,000; Full time

Job summary

InCred Capital is seeking an Institutional Operations Specialist/Associate to support end-to-end post-trade life cycles for institutional clients, including FPIs, pension funds, mutual funds, and AIFs. The role emphasizes accuracy in transaction processing, regulatory compliance, and close coordination with Client Operations and Custody & Settlements teams.

You will lead back-office trade processing, reconcile accounts, and develop Excel-based tools to improve efficiency while ensuring adherence

Qualifications

• Bachelor’s degree in Commerce (B.Com) or Master’s degree in Finance.
• 10+ years of relevant experience in institutional operations, capital markets operations, trade processing, settlements, or back-office operations.
• Advanced proficiency in MS Excel, data analysis, reconciliation, reporting, and automation.
• Familiarity with Omgeo CTM / CentralMatch and STP.
• Working knowledge of SQL, Alteryx, or other data-processing tools.

Responsibilities

• Manage end-to-end processing of institutional client trades in the back-office system, including trade updates, brokerage calculation and charging, contract generation, STP processing, Omgeo CTM file generation, and trade matching.
• Coordinate with clients and custodians to ensure timely matching and confirmation of trades through the clearing house within exchange deadlines.
• Monitor unmatched trades and minimize hand deliveries due to errors or discrepancies.
• Coordinate with custodians and institutional clients for release and collection of brokerage for F&O trades.
• Prepare and circulate MIS and operational reports for management and stakeholders.

Skills

Advanced MS Excel

Omgeo CTM / CentralMatch

STP

SQL

Alteryx

Capital markets knowledge

Education

B.Com

Master’s in Finance

Tools

Omgeo CTM

CentralMatch

Job description

Job Title: Institutional Operations Specialist / Associate

Department: Investment / Capital Markets Operations

Employment Type: Full-time

Job Summary

We are seeking a highly analytical, detail-oriented, and process-driven Institutional Operations professional to join our InCred Capital Markets team. The role will be responsible for supporting the end-to-end post-trade lifecycle for institutional clients, including “FPI Clients” corporate entities, pension funds, mutual funds, and Alternative Investment Funds (AIFs). The ideal candidate will be responsible for ensuring seamless and accurate transaction processing, coordinating with the Client Operations and Custody & Settlements teams, maintaining operational controls, and ensuring strict adherence to applicable regulatory and compliance requirements.

Key Responsibilities

• Manage the end-to-end processing of institutional client trades in the back-office system, including trade updates, brokerage calculation and charging, contract generation, STP processing, Omgeo CTM file generation, and trade matching.
• Coordinate with clients and custodians to ensure timely matching and confirmation of trades through the clearing house within prescribed exchange cut-off timelines.
• Monitor unmatched trades and ensure timely resolution, with a focus on minimizing trades being converted to hand delivery due to operational discrepancies or errors.
• Coordinate with custodians and institutional clients for the release and collection of brokerage related to Futures & Options (F&O) trades.
• Prepare and circulate MIS and operational reports for management and relevant stakeholders, ensuring accuracy and timely submission.
• Coordinate with prospective and new institutional clients to obtain required alert codes, facilitate collection of Standing Settlement Instructions (SSI) from custodians, and support the downloading of mandatory regulatory documents from the KRA platform.
• Support the account-opening and setup process for institutional clients in the back-office system, ensuring all required documentation and operational requirements are completed.
• Perform reconciliation of general ledger accounts, client accounts, and other operational accounts to ensure accuracy and timely resolution of discrepancies.
• Manage the end-to-end operational processing of transactions handled by the ECM team, including IPO, QIB, QIP, and other capital-market transactions.
• Coordinate with internal teams, including Compliance, Risk Management, Customer Service/Customer Care, and Accounts, to investigate and resolve operational and client-related queries.
• Monitor and ensure timely submission of regulatory and exchange-related reports, including 6A7A reports for BSE and CPCODE, OTR, and other applicable files for NSE Cash and Derivatives segments.
• Prepare and submit Brokerage, Securities Transaction Tax (ST), and Securities Transaction Tax (STT) related reports to institutional clients.
• Identify opportunities to simplify and automate day-to-day BAU processes and provide recommendations to software providers for system enhancements and process improvements.
• Develop and enhance Excel-based solutions, reports, and operational tools to improve efficiency, accuracy, and turnaround time.
• Ensure timely incorporation of regulatory and process changes into back-office systems in coordination with relevant stakeholders and technology/software providers.
• Participate in User Acceptance Testing (UAT) for system enhancements, regulatory changes, and new functionalities, including test-case execution, validation, issue identification, and coordination for resolution.

Required Qualifications & Skills

Education

• Bachelor’s degree in Commerce (B.Com) or a Master’s degree in Finance.

Experience

• 10+ years of relevant experience in institutional operations, capital markets operations, trade processing, settlements, or back-office operations.
• Experience in handling institutional clients and post-trade processes will be preferred.

Technical Skills

• Advanced proficiency in MS Excel, including data analysis, reconciliation, reporting, and process automation.
• Familiarity with institutional trade matching and reconciliation platforms, including Omgeo CTM / CentralMatch and STP.
• Working knowledge of SQL, Alteryx, or other data-processing tools will be highly preferred.
• Good understanding of capital markets, trade lifecycle, settlements, reconciliation, and regulatory reporting processes.

Soft Skills

• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• High level of attention to detail and accuracy.
• Ability to work effectively under tight market deadlines.
• Strong coordination and stakeholder-management skills.
• Ability to manage multiple high-priority tasks in a fast-paced environment.
• Strong sense of ownership, accountability, and operational risk awareness.

Working Conditions

• Willingness to work in flexible shifts based on global market requirements and business needs.
• Ability to work effectively in a deadline-driven capital markets environment where timely and accurate processing is critical.