Inspection Coordinator

LRQA; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Benefits offered by this job

Competitive salary

Flexible working arrangements whereapp

Global exposure

Job summary

LRQA in Mumbai seeks a WWI Coordinator to manage end-to-end inspections and subcontractor coordination globally. You will plan, schedule, and monitor inspections, maintain contractor data, support pre-sales and project delivery, and ensure compliance with LRQA governance.

The role requires 5+ years in project or inspection coordination, strong English communication, and ability to work across cultures and time zones.

Qualifications

• Minimum bachelors in engineering in a relevant technical discipline from a recognised university or institution
• Minimum Working Experience 5+ Years
• Excellent Communication skills
• Adequate experience in project or inspection coordination activities
• Working knowledge of inspection, QA/QC, fabrication, and construction industries
• Adequate know-how of various Industries, equipment, materials, applications
• Good command of English and local language, both in speaking and writing (Knowledge of other languages such as European and Chinese would be an advantage)
• Awareness and affinity of working with other cultures
• Negotiation Skills, Commercial acumen
• Excellent IT skills word, excel, PowerPoint, internet, databases and have the ability to compile, analyse and large amount of data
• Excellent interpersonal skills, good team player, flexible
• Effective time management with the ability to work accurately under pressure and meet demanding deadline.

Responsibilities

• Maintain and update LRQA Inspection Services Contractor Management System (i.e., manage supplier CVs, qualifications, contracts, rates in LRQA IS Contractor Data Base, safety essentials, personal protective equipment, insurance documents, LRQA stamp distribution, inspector location map software, etc)
• Work under the supervision of Subcontractor Operations Manager / Team Leader on various global projects / transactional ad-hoc assignments.
• Effective Planning and seamless Inspection Coordination. Monitor WWI Service request dashboard for allocated inspection requests / notifications for prompt support, liaise with LRQA Project Managers, Client facing colleagues, SMEs to understand the specific requirements, participate in project KOMs. Liaise with subcon agencies / independent inspectors for their availability as per inspection /service notification, obtain clients approval, arrange inspection / service on the required date, and issue inspection specific instructions to the subcon agencies / inspectors, update the internal / external clients. Delivers the assignment at optimum costs.
• Discuss with Region Sales / CFO, Client Operations teams for resource forecasting and promptly provide inputs to TL
• Identify, Interview and onboard new subcon resources to enhance LRQA Service Delivery Network.
• Support Resource Coordinators.
• Manage and Expand Subcontractor data base for the allocated region
• Negotiate with Subcons / Subcon Agencies for better costs; achieve / exceed cost savings targets
• Manage Subcon Contracts nsure to meet legal and compliance requirements
• Monitoring expiry of supplier agreements and proactively initiate renewal process
• Ensure commercial terms are effectively managed, reflecting current market conditions, being fair and equitable to both the sub-contractors and LRQA.
• Support CFO teams during pre-sales phase with optimum resources and competitive budgets in timely manner to help them win contracts.
• Plan competent subcon resources according to client schedules, ensure inspection scope definition, latest relevant documents and deliverable expectations are seamlessly communicated to the subcon and physical attendance at required location
• Review Inspection reports for completeness, technical content, quality (relevance and detail), prior to distributions to the client.
• Support project progress meetings, participate in bid/no bid discussions
• Monitor region Subcon / Agency performance
• Monitor the quality of deliverables; support WWI TQ TL as and when required.
• Promptly administer Subcon Payment Process. Ensure the correctness of the invoices (Visits, Rates, OT etc) received from Subcontractor / agency within SLA
• Ensure subcon invoices are received and processed in timely manner as per SLA
• Support central SDS in improving their turn-around of the processes for subcontractor payment.
• Ensure proper closure procedures for renewal or termination is followed feedback or evaluation form for non-performing/ non-conforming subcontractors, capture reasons from subcons who no longer want to work with LRQA
• Ensure upkeep and maintenance of procedures and documents as per LRQA requirements
• Participate in team meetings
• Works with Technical Lead & Client Experience Team to effectively investigate customer complaints in accordance with FHS investigation process and make RCA, CAPA, closure recommendations as per laid SOPs/ procedures within SLA and cascade the learnings within WWI teams
• Implement mitigation actions of coordinated projects to effectively manage project risks and report and cascade unforeseeable and HSE risks not featured in the risk register to Project Manager
• Responsible for Quality and Governance for the allocated works
• Track & report monthly KPIs as per agreed templates /SOPs
• Work-on staggered timings / shifts (including night shifts), if required, to meet client needs and support the business
• Perform and fulfil any other / additional responsibilities, accountability assigned

Skills

Excellent Communication

Project coordination

Time management

Negotiation

Team player

Stakeholder management

English proficiency

Cultural awareness

Education

Bachelors in Engineering

Tools

MS Office

LRQA IS Contractor Data Base

Job description

Job ID:44332

Location:LRQA - Mumbai -Solitaire Corpora

Position Category:Technical

Position Type:Employee Regular

Role Purpose

Worldwide Inspections (WWI) is a service offering towards LRQA Customers to perform activities related to obtaining assurance on various types of products, equipment etc. WWI Coordinator teams provide subcontracted inspector resources to deliver vendor & site inspections, Expediting Services, Vendor Capability Assessments Services etc. for clients around the globe.

This is a Techno-commercial Role focuses on providing end-to-end support for WWI INSPECTIONS from Enquiry / proposal to Execution in accordance with Client Expectations and LRQA Governance.

Key Responsibilities

• Maintain and update LRQA Inspection Services Contractor Management System (i.e., manage supplier CVs, qualifications, contracts, rates in LRQA IS Contractor Data Base, safety essentials, personal protective equipment, insurance documents, LRQA stamp distribution, inspector location map software, etc)
• Work under the supervision of Subcontractor Operations Manager / Team Leader on various global projects / transactional ad-hoc assignments.
• Effective Planning and seamless Inspection Coordination. Monitor WWI Service request dashboard for allocated inspection requests / notifications for prompt support, liaise with LRQA Project Managers, Client facing colleagues, SMEs to understand the specific requirements, participate in project KOMs. Liaise with subcon agencies / independent inspectors for their availability as per inspection /service notification, obtain client's approval, arrange inspection / service on the required date, and issue inspection specific instructions to the subcon agencies / inspectors, update the internal / external clients. Delivers the assignment at optimum costs.
• Discuss with Region Sales / CFO, Client Operations teams for resource forecasting and promptly provide inputs to TL
• Identify, Interview and onboard new subcon resources to enhance LRQA Service Delivery Network.
• Support Resource Coordinators.
• Manage and Expand Subcontractor data base for the allocated region
• Negotiate with Subcons / Subcon Agencies for better costs; achieve / exceed cost savings targets
• Manage Subcon Contracts – ensure to meet legal and compliance requirements
• Monitoring expiry of supplier agreements and proactively initiate renewal process
• Ensure commercial terms are effectively managed, reflecting current market conditions, being fair and equitable to both the sub-contractors and LRQA.
• Support CFO teams during pre-sales phase with optimum resources and competitive budgets in timely manner to help them win contracts.
• Plan competent subcon resources according to client schedules, ensure inspection scope definition, latest relevant documents and deliverable expectations are seamlessly communicated to the subcon and physical attendance at required location
• Review Inspection reports for completeness, technical content, quality (relevance and detail), prior to distributions to the client.
• Support project progress meetings, participate in bid/no bid discussions
• Monitor region Subcon / Agency performance
• Monitor the quality of deliverables; support WWI TQ TL as and when required.
• Promptly administer Subcon Payment Process. Ensure the correctness of the invoices (Visits, Rates, OT etc) received from Subcontractor / agency within SLA
• Ensure subcon invoices are received and processed in timely manner as per SLA
• Support central SDS in improving their turn-around of the processes for subcontractor payment.
• Ensure proper closure procedures for renewal or termination is followed feedback or evaluation form for non-performing/ non-conforming subcontractors, capture reasons from subcons who no longer want to work with LRQA
• Ensure upkeep and maintenance of procedures and documents as per LRQA requirements
• Participate in team meetings
• Works with Technical Lead & Client Experience Team to effectively investigate customer complaints in accordance with FHS investigation process and make RCA, CAPA, closure recommendations as per laid SOPs’/ procedures within SLA and cascade the learnings within WWI teams
• Implement mitigation actions of coordinated projects to effectively manage project risks and report and cascade unforeseeable and HSE risks not featured in the risk register to Project Manager
• Responsible for Quality and Governance for the allocated works
• Track & report monthly KPIs as per agreed templates /SOPs
• Work-on staggered timings / shifts (including night shifts), if required, to meet client needs and support the business
• Perform and fulfil any other / additional responsibilities, accountability assigned

Technical/Professional Qualifications Requirements

• Minimum bachelor’s in engineering in a relevant technical discipline from a recognised university or institution
• Minimum Working Experience – 5+ Years
• Excellent Communication skills
• Adequate experience in project or inspection coordination activities
• Working knowledge of inspection, QA/QC, fabrication, and construction industries
• Adequate know-how of various Industries, equipment, materials, applications
• Good command of English and local language, both in speaking and writing (Knowledge of other languages such as European and Chinese would be an advantage)
• Awareness and affinity of working with other cultures
• Negotiation Skills, Commercial acumen
• Excellent IT skills – word, excel, PowerPoint, internet, databases and have the ability to compile, analyse and large amount of data
• Excellent interpersonal skills, good team player, flexible
• Effective time management with the ability to work accurately under pressure and meet demanding deadline.

Who is LRQA?

LRQA is a leading global assurance partner, combining deep industry expertise with innovative solutions to help organizations manage risk, improve performance, and drive sustainable growth.

Operating in over 50 countries with a team of 2,500+ professionals, we support more than 60,000 clients worldwide through assurance, certification, cybersecurity, inspection, and training services. Our purpose is simple: to help businesses build a safer, more secure, and more sustainable future.

What We Offer

Join a global team where your expertise is valued and your development is supported. We offer a collaborative work environment, opportunities for professional growth, flexible working arrangements where applicable, a competitive salary aligned with the market, and a comprehensive benefits package.

Pre-Employment Checks

If you are successful in securing a role with us, we may carry out pre-employment checks, as permitted by local law, including verification of identity, right to work, employment history, education, and criminal records where applicable.

These checks are conducted by our trusted screening partner, Cfirst, in compliance with applicable data protection laws. Any personal data collected will be used solely for recruitment purposes, stored securely, and retained only as required.

For questions about the screening process, contact [e-mail] , For queries regarding your personal data, contact [e-mail]

At LRQA, we belive that as a leading Global Leading Assurance and Risk Management Service provider, our talented people are our risk management advantage.

We belive the best outcomes come from diverse perspectives, shared ambition and working together with integrity. That's how we buid a workplace where everyone can contribute, grow and thrive.

Guided by Vision and powered by Expertise, we're united by a shared purpose. If you're driven to make a difference, you'll belong here.

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