Indirect Procurement Officer

Flexi Careers India; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Flexi Careers India is seeking a seasoned procurement professional to own category strategies across events, transport, gifting, and marcom. You will lead end-to-end sourcing, negotiate favorable terms, and manage performance against SLAs to protect business value.

The role requires 5–7 years in procurement, ERP experience (SAP/Concur) and strong MS Office skills to drive digitization and cost improvement in a fast-paced corporate setting.

Qualifications

• 5–7 years in Procurement or Strategic Sourcing across indirect spend.
• Hands-on RFPs, supplier negotiations and contract management experience.
• Knowledge of event/MICE agencies, corporate transport, gifting and marcom vendors.
• Familiarity with corporate spend workflows for events and offsites.
• Experience with SAP, Concur or equivalent ERP systems.
• Strong MS Office skills: advanced Excel and PowerPoint.

Responsibilities

• Own category and supplier strategies for events, employee transport, gifting and marcom.
• Run full sourcing cycle: RFP/RFQ, e-auctions, commercial comparisons, negotiations, contract finalization, onboarding.
• Drive year-on-year cost improvements while maintaining service quality and compliance.
• Coordinate with Global Business Services (GBS) on goods receipt, payment operations and supplier-name reconciliation.
• Develop supplier performance management against SLAs and de-risk the vendor base.

Skills

Street-smart

Negotiation

Supplier network

Execution-focused

Change leadership

Tools

SAP

Concur

Job description

Role & responsibilities

Key Responsibilities

Category & Supplier Strategy

• Own category and supplier strategies for Events, Employee Transport, Gifting and Marcom, in close collaboration with senior procurement leaders and business stakeholders.
• Build deep, ground-level market intelligence rate benchmarks, new and alternate vendors, emerging service and pricing models — and translate it into commercial advantage.
• Drive year-on-year cost improvement and value creation across the assigned scope, without compromising service quality, timelines or compliance.

Sourcing & Supplier Management

• Run the full sourcing cycle — RFP/RFQ, e-auctions, commercial comparisons, negotiations, contract finalization, frame agreement renewals and onboarding of new vendors.
• Negotiate hard and smart on rate cards and commercial terms across event agencies, transport operators, gifting and merchandise vendors, creative/marcom and print/media partners.
• Manage supplier performance on SLAs, turnaround times, service quality, availability and escalations — and act quickly to protect the business when a supplier slips.
• Maintain approved supplier lists in line with category strategy, keeping a healthy, competitive and de-risked vendor base.

Digital & Analytics

• Drive digitization and process automation within the assigned categories — adoption of digital sourcing tools, supplier portals and analytics dashboards to improve efficiency, data quality and decision‑making.
• Prepare periodic MIS and category reporting covering spend, savings, supplier performance and KPIs, with a clear, decision‑ready view for leadership.

Compliance & Governance

• Ensure Source-to-Pay (S2P) compliance with procurement policies, delegation of authority and governance standards across all assigned categories.
• Coordinate with Global Business Services (GBS) on goods receipt, payment operations, vendor query resolution and supplier‑name reconciliation.
• Champion clean, audit‑ready documentation and process discipline across the portfolio.

Stakeholder & Sustainability

• Partner closely with internal stakeholders — Admin, HR, Marketing/Marcom, Facilities, Finance and Business Teams — to deliver category requirements cost‑effectively and on time.
• Support sustainability initiatives across categories — Scope 3 on Employee Transport and Travel, EV transition, green/sustainable events and responsible gifting.

What Makes You Stand Out

• Street‑smart and commercially astute — you read situations and suppliers fast, spot the angle others miss, and consistently land better commercial outcomes.
• Negotiation‑led mindset with the confidence to push back, hold the line, and still keep suppliers engaged and delivering.
• A strong on‑ground supplier network across events, transport, gifting and marcom — and the instinct to keep expanding it.
• Resourceful and execution‑focused — you get things done in a fast‑paced, ambiguous environment, and don’t wait to be told twice.
• Balanced operator — able to think category strategy and governance while staying hands‑on with day‑to‑day deal‑making and delivery.

Your Background

Required Skills & Experience

• 5–7 years of experience in Procurement or Strategic Sourcing, preferably across Events, Employee Transport, Gifting, Marcom or other indirect / marketing‑services spend.
• Hands‑on track record executing RFPs, commercial comparisons, supplier negotiations and contract management in a structured corporate environment.
• Working knowledge of the relevant supply markets — event and MICE agencies, corporate transport and mobility operators, gifting/promotional‑merchandise vendors, and creative, print, media and marcom partners.
• Familiarity with corporate spend workflows — event and offsite planning, employee transport operations (managed/nodal/spot), gifting programs and marketing‑communications procurement — is preferred.
• Experience with procurement / ERP systems such as SAP, Concur or equivalent is an advantage.
• Strong MS Office skills — advanced Excel for analysis, tracking and reporting, and PowerPoint for leadership presentations.
• Ability to drive change — standardization, continuous improvement and best‑practice adoption within the procurement function.