Inbound Logistics Representative

Actylis; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Actylis in Bengaluru is looking for an Inbound Logistics Representative responsible for managing the receipt of imported products. The role involves verifying documentation and maintaining compliance with internal procedures, serving as a liaison among teams to ensure accurate inventory transactions.

The ideal candidate will have over 5 years of experience in import operations and a strong knowledge of ERP systems like SAGE. Actylis offers a collaborative work environment with flexible hours to align with US operations.

Qualifications

• 5+ years of experience in import operations, inventory control, logistics, or supply chain management.
• Working knowledge of customs documentation and warehouse receiving processes.
• Strong attention to detail, data accuracy, and record‑keeping capabilities.

Responsibilities

• Process and receive import shipments in the SAGE inventory management system.
• Verify warehouse receipts against purchase orders and shipping documents.
• Maintain accurate inventory information and update records.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication skills

Organizational skills

Education

Bachelor’s degree in Supply Chain, Logistics, Business Administration, or related field

Tools

ERP Systems (SAGE preferred)

Microsoft Excel

Microsoft Outlook

Job description

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

Position Summary

The Inbound Logistics Representative is responsible for accurately receiving imported products into the company’s inventory management system, validating warehouse receipts against shipping documentation, maintaining import records, and ensuring compliance with internal procedures. The role serves as a critical link between warehouses, import operations, accounting, brokers, and customer service teams to ensure timely and accurate inventory transactions.

Work location and working hours: Bangalore / 3:30 PM to 12:30 AM IST – US Support (Flexibility to align with US working hours as required.)

Responsibilities

• Process and receive import shipments in the SAGE inventory management system.
• Verify warehouse receipts against purchase orders, shipping documents, and system records to ensure accuracy.
• Record and maintain accurate inventory information, including batch numbers, lot details, quantities, and weights.
• Create purchase receipts and update inventory records for warehouse and direct customer shipments.
• Review, organize, and maintain import-related documents such as Warehouse Receipts, Broker Bills, PODs, and Shipping Documents.
• Upload and archive documentation in DocLink and maintain complete, audit‑ready records for all import transactions.

System Data Entry, Validation & Coordination

• Accurately enter and maintain receipt information in SAGE, including CGNs, warehouse lot numbers, PAC codes, supplier details, and receiving locations.
• Generate and maintain purchase receipt records while ensuring data accuracy and completeness.
• Coordinate with warehouses, freight brokers, accounting, and internal stakeholders to resolve receiving discrepancies, manage shipment documentation, and support inventory receipt processing.
• Facilitate timely communication and documentation flow to ensure accurate inventory records and efficient payment processing.

Compliance & Process Adherence

• Follow established Import and Inventory Receiving SOPs.
• Ensure transactions comply with customs, import, and internal control requirements.
• Support inventory audits and document retrieval requests.
• Identify and report process discrepancies or opportunities for improvement.

Required Experience & Knowledge

• Bachelor’s degree (preferred) in Supply Chain, Logistics, Business Administration, or a related field.
• 5+ years of experience in import operations, inventory control, logistics, or supply chain management.
• Working knowledge of ERP systems (SAGE preferred), ocean import procedures, customs documentation, and warehouse receiving processes.
• Strong attention to detail, data accuracy, and record‑keeping capabilities.
• Proficient in Microsoft Excel, Outlook, and ERP applications.
• Excellent analytical, problem‑solving, communication, and organizational skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively both independently and collaboratively across departments.

Physical Demand

None

Supervisory Responsibilities

None

Actylis is an Equal Opportunity Employer. Actylis does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.