Inbound Executive

Ugaoo Agritech Pvt Ltd; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Ugaoo Agritech Pvt Ltd in Pune is seeking an Inbound Executive to manage incoming goods and ensure quality checks, documentation, and timely reporting. You will coordinate with vendors and internal teams, verify quantities, and maintain accurate ERP records in a fast-paced environment.

The role emphasizes inventory control, daily reporting, and adherence to quality standards with strong Excel/Sheets skills and vendor coordination experience essential.

Qualifications

• Experience in vendor coordination and inbound operations.
• Strong coordination and attention to detail required.
• Proficiency with MS Excel and reporting tools.

Responsibilities

• Perform QC checks on all incoming goods from vendors.
• Verify quantities against invoices, POs, and challans.
• Identify damaged or mismatched items and report discrepancies.
• Coordinate with vendors, purchase, warehouse, and accounts teams.
• Maintain documentation and records for inbound shipments.
• Update inventory and inward entries in the ERP system.
• Maintain daily inward-material, shortage, damage, and return reports.
• Follow SOPs and quality standards during receiving.
• Support stock audits and inventory reconciliation.
• Communicate pending or disputed deliveries to relevant departments.

Skills

Vendor coordination

Inbound operations

Quality checks

Documentation handling

Attention to detail

Communication skills

MS Excel

Google Sheets

Inventory management

Reporting accuracy

Tools

ERP software

Warehouse management systems

Inventory software

Job description

At Ugaoo, we’ve always believed plants are more than décor — they’re companions, healers, and reminders of what truly matters. What began as a small idea sparked by a plant on a windowsill has grown into India’s leading gardening brand, backed by marquee investors like DSG Consumer Partners and V3 Ventures. From our 25-acre farm in Talegaon to a thriving D2C store and retail presence across Pune, Mumbai, and Bangalore — we’re building an ecosystem that brings nature closer to homes, offices, and communities.

About the role:

We are looking for a detail-oriented and proactive Inbound Executive to manage and monitor the inward movement of goods from vendors. The ideal candidate will be responsible for conducting quality checks, verifying documentation, coordinating with internal teams and vendors, and ensuring accurate system updates and reporting.

This role requires strong coordination skills, attention to detail, and the ability to maintain accurate records while ensuring compliance with company quality standards.

Key Responsibilities

• Perform quality control (QC) checks on all incoming goods received from vendors
• Verify received quantities against vendor invoices, purchase orders, and delivery challans
• Identify damaged, defective, or mismatched products and report discrepancies immediately
• Coordinate with vendors, purchase team, warehouse team, and accounts department to resolve issues
• Ensure proper documentation and record maintenance for all inbound shipments
• Update inventory and inward entries accurately in the system/ERP software
• Maintain daily reports related to inward materials, shortages, damages, and returns
• Follow company SOPs and quality standards during the receiving process
• Support stock audits and inventory reconciliation activities when required
• Ensure timely communication with relevant departments regarding pending or disputed deliveries
• Experience in vendor coordination and inbound operations
• Strong understanding of QC inspection processes and documentation handling
• Good knowledge of inventory systems, ERP software, or warehouse management systems
• Excellent attention to detail and reporting accuracy
• Ability to identify discrepancies and resolve issues efficiently
• Strong communication and coordination skills
• Basic knowledge of MS Excel and reporting tools
• Ability to work in a fast-paced operational environment

Format: 6 days a week

Analytical Thinking MS Excel / Google Sheets Communication Skills Multitasking skills On-ground Activations