HR Executive – HR & Administration

PetroBot Technologies Pvt Ltd; Jaipur; On-site; INR 201,000 - 268,000; Full time

Job summary

PetroBot Technologies Pvt Ltd in Jaipur is seeking a proactive Admin Executive (NDT Services) to anchor our office and field operations. You will manage technician safety gear, urgent travel logistics, and day-to-day facilities while maintaining meticulous records of assets and joining kits.

The role requires strong organization, the ability to handle Tatkal (emergency) bookings, and precise inventory control for PPE, laptops, and supplies.

Qualifications

• 1–3 years of experience in Admin/Operations.
• Strong mastery of MS Excel for inventory and asset tracking.
• Graduate from any stream; ready to work from office.

Responsibilities

• Admin to manage PPE inventory, issuance, and compliance.
• Arrange Tatkal travel and hotel/guest house for staff.
• Oversee office operations, cleanliness, and supplies.
• Maintain asset registers and onboarding kits for new hires.
• Handle courier dispatch and maintain audit-ready records.

Skills

MS Excel

MS Office

Education

Graduate

Tools

MS PowerPoint

Job description

• Compensation: INR 18,000 - INR 24,000 - monthly

Company Description

PetroBot Technologies is a robotic technology start-up located in Jaipur. Our flagship product is the PetroBot ITIS Rover, which is a remotely-operated robotic crawler that carries out on-stream inspection of hydrocarbon storage tanks. We also offer the MagRover, a remotely-operated wall-climbing robot for external inspection of industrial equipment. Our team of experts is dedicated to providing cutting-edge solutions that make inspection cost-effective, affordable, and efficient.

Job Description

Admin Executive (NDT Services)

Job Summary

We are looking for a proactive Admin Executive to anchor our office and field operations. You will be the central point for managing technician safety gear, urgent travel logistics, and day-to-day office facilities. The ideal candidate is highly organized, capable of handling "Tatkal" (emergency) requirements, and maintaining meticulous records of company assets.

1. Safety & PPE Management

• Inventory Control: Maintain a real-time stock register for allPersonal Protective Equipment (PPE), including safety shoes, helmets, coveralls, and specialized NDT gear.
• Issuance & Tracking: Systematically issue PPE to field staff and maintain signed acknowledgement records.
• Compliance: Conduct periodic audits of safety gear to ensure all items meet safety standards and replace damaged or expired equipment immediately.

2. Travel & Field Logistics (Tatkal Support)

• Urgent Travel: Handle high-priority "Tatkal" bookings for train and air tickets to meet sudden project mobilization needs.
• Accommodation: Arrange hotel stays or guest house facilities for staff near industrial sites or offshore locations.
• Site Coordination: Arrange local transport and logistics for field teams moving between sites.

3. Office Administration & Facilities

• Operations: Oversee daily office functions to ensure a professional and smooth-running environment.
• Cleanliness: Supervise housekeeping staff to maintain the highest standards of office hygiene and organization.
• Supplies Management: Monitor and restock office stationery, pantry items, and housekeeping materials.
• Vendor & Utility Management: Coordinate with service providers for internet, electricity, plumbing, and printer maintenance.

4. Asset & Inventory Management

• Asset Register: Maintain an updated master list of all company assets, including laptops, furniture, and NDT equipment.
• Issue & Collection: Track the movement of assets assigned to employees; document and report any damaged or missing items.
• Onboarding: Arrange "Joining Kits," including ID cards, workstations, and welcome setups for new hires.

5. Documentation & Courier Management

• Courier Operations: Handle the dispatch and tracking of bills, invoices, legal documents, and physical assets/parcels.
• Record Keeping: Ensure all administrative filing—both digital and physical is up to date for audit readiness.

Candidate Requirements

• Experience: 1–3 years in Admin/Operations, ideally in an industrial or NDT-related field.
• Skills: Strong mastery ofMS Excel for inventory and asset tracking.
• Attributes: Ability to work under pressure (especially for urgent travel bookings) and extreme attention to detail for safety records.

Qualifications

• Graduate from any stream
• 1-3 years of experience in handing Administration activities.
• Ready to work from office.
• Extend the working as per business requirement.
• Ability to work independently, multi-tasking abilities.
• Knowledge of MS office (especially Excel & Power Point)
• Good communication & analytical skills.