HR Executive

Kidzonia International Preschool; Mumbai; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Kidzonia International Preschool seeks a capable HR Manager to build and sustain a high-quality, child-centric workforce. You will lead recruitment, onboarding, and development while ensuring compliance with education and labor laws and maintaining a positive, safe workplace aligned with Kidzonia’s values.

The role emphasizes staff engagement, safety, and ethical conduct, with responsibilities spanning performance management, payroll coordination, and policy creation in a busy preschool

Qualifications

• Bachelor’s / Master’s degree in Human Resources, Psychology, Education, or related field.
• HR certification preferred.

Responsibilities

• Strategize HR planning aligned with Kidzonia’s philosophy and growth.
• Coordinate recruitment for caregivers, admins, and frontline staff; conduct interviews and onboarding.
• Design structured onboarding covering school vision, safeguarding, and safety policies.

Skills

Stakeholder management

Interpersonal communication

Empathy & EI

Conflict resolution

Leadership & decision-making

Team building

Discretion & confidentiality

Child safety knowledge

Education

Bachelor’s / Master’s in HR/Education

HR certification preferred

Job description

Department: Human Resources

Reports To: Director

Job Purpose:

The HR Manager is responsible for building, managing, and sustaining a high-quality, child-centric workforce at Kidzonia Preschool. This role ensures effective recruitment, staff development, compliance with education and labor laws, employee engagement, and a positive, safe, and nurturing workplace culture aligned with Kidzonia’s values.

Key Responsibilities

1. Strategic HR Planning

Develop and implement HR strategies aligned with Kidzonia’s educational philosophy and growth plans

Forecast staffing requirements based on enrollment, classroom ratios, and expansion plans

Advise management on organizational structure, manpower planning, and succession planning

Create HR policies that support child safety, inclusivity, and ethical conduct

2. Recruitment & Talent Acquisition

Plan and execute recruitment for:

Caregivers / Nannies

Front Office / Admin Staff

Draft job descriptions and role expectations for all positions

Source candidates through job portals, referrals, teacher training institutes, and local networks

Screen resumes, conduct interviews, and coordinate demo classes for teaching staff

Perform background verification, reference checks, and police verification (mandatory for child safety)

Issue offer letters, contracts, and appointment letters

3. Onboarding & Induction

Design structured onboarding programs for new hires

Conduct induction sessions covering:

School vision, mission, and values

Child protection and safeguarding policies

Classroom ethics and behavior standards

Health, hygiene, and safety protocols

Ensure completion of joining formalities and documentation

Coordinate classroom orientation and mentor allocation

4. Training & Professional Development

Identify training needs for teaching and non-teaching staff

Organize internal and external training programs on:

Early childhood education methodologies

Classroom management

Child psychology and behavior

Health, hygiene, and first aid

POSCO / Child Protection Laws (where applicable)

Maintain training records and certifications

Encourage continuous learning and professional growth

5. Performance Management

Design and implement performance appraisal systems

Set Key Performance Indicators (KPIs) for teachers and staff

Conduct periodic performance reviews and feedback sessions

Support staff improvement plans and career progression

Recognize and reward high-performing employees

6. Employee Relations & Engagement

Foster a positive, respectful, and collaborative work culture

Address employee grievances and resolve conflicts professionally

Act as a bridge between management and staff

Organize staff engagement activities, celebrations, and team-building events

Promote work-life balance in a preschool environment

Manage monthly payroll processing in coordination with accounts

Ensure accurate attendance, leave, and overtime records

Administer employee benefits such as:

Leave policies

Medical benefits (if applicable)

Incentives and bonuses

Ensure timely salary disbursement and statutory deductions

8. Attendance, Leave & Discipline Management

Implement and monitor leave policies

Handle absenteeism, late reporting, and disciplinary actions

Issue warning letters, show-cause notices, and termination letters when required

Conduct exit interviews and manage full & final settlements

Ensure compliance with:

Child protection and safety laws

Maintain statutory records and HR documentation

Handle inspections, audits, and documentation related to HR

Update HR policies as per legal changes

10. Health, Safety & Child Protection

Implement child safety and safeguarding policies

Ensure staff adherence to hygiene and safety standards

Conduct regular safety drills and awareness programs

Report and manage any incidents involving staff or children

Maintain confidential records related to child protection

11. HR Administration & Records Management

Maintain employee files (physical and digital)

Track contracts, renewals, and confirmations

Prepare HR reports for management:

Headcount

Attrition

Training

Performance

Support audits and management reviews

Promote Kidzonia’s values of care, creativity, respect, and professionalism

Ensure staff behavior reflects the preschool’s child-friendly culture

Support initiatives that enhance parent trust and school reputation

Required Qualifications

Bachelor’s / Master’s degree in Human Resources, Psychology, Education, or related field

HR certification preferred

Experience

5-8 years of HR experience

Prior experience in:

Experience handling female-dominant workforce and caregivers is an advantage

Strong interpersonal and communication skills

Empathy and emotional intelligence

Knowledge of child safety and safeguarding norms

Conflict resolution and counseling skills

Organizational and multitasking abilities

Confidentiality and ethical conduct

Leadership and decision-making skills

Personal Attributes

Patient, caring, and approachable

Strong sense of responsibility towards child safety

Calm under pressure

Proactive and solution-oriented

Passion for education and child development

Working Conditions

Full-time, on-site role

May require availability during school events or emergencies

Interaction with children, parents, staff, and regulatory authorities