HR and Administration Manager

RVS iGlobal - White Label Service Provider; Jammu district; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Annual Bonus

Provident Fund

Medical Insurance

Night Allowances

Team Lunches

Flexible work schedules

Paid Time Off

Salary reviews

Job summary

RVS iGlobal - White Label Service Provider in Jammu/Gurugram seeks an HR & Administration Manager to oversee daily office operations and administer HR processes, employee lifecycle, documentation, and compliance to ensure smooth functioning of the organization.

The role covers recruitment coordination, onboarding and exit formalities, HRMS data maintenance, payroll inputs, attendance and vendor management, with a focus on stakeholder collaboration, process improvement and a positive workplace

Qualifications

• Bachelor's degree in HR or related field; MBA/PGDM in HR preferred.
• 4–8 years of experience in HR Operations and Administration.
• Experience with HRMS platforms and performance management systems.
• Strong organizational and stakeholder management skills.

Responsibilities

• Oversee day-to-day office operations, infrastructure, utilities, equipment, housekeeping, pantry, security and transport.
• Manage employee lifecycle activities from onboarding to exit, including documentation, induction, confirmation, probation and exit formalities.
• Maintain employee records and HRMS data; coordinate attendance, leave, payroll inputs, reimbursements and related HR documentation.
• Handle employee queries and support HR audits, statutory documentation and compliance.
• Maintain accurate employee and office data, trackers and MIS reports; issue HR letters and documents.
• Coordinate travel, accommodations, visitor management and workplace safety requirements.
• Support engagement activities, internal communications and training logistics.
• Welcome visitors and clients; maintain coordination between departments and stakeholders.
• Assist with invoice processing, petty cash, expense tracking and basic billing activities.
• Manage vendor, facility and compliance, renewals of AMCs and service agreements; support ISO/audits.

Skills

HROperations

Recruitment Coordination

Office Administration

EmployeeLifecycle Management

Payroll Coordination

Attendance & Leave Management

Vendor & Facility Management

HRMS

MIS Reporting

InventoryManagement

Employee Engagement

Communication & Stakeholder Management

Invoice & Expense Coordination

Microsoft Excel

Word & PowerPoint

Education

Bachelor's Degree in HR/Business Admin/Commerce

MBA/PGDM in HR (preferred)

Job description

Job Description:

Job Title- HR & Administration Manager

Department- HumanResources & Administration

ReportingTo - HRHead

Experience- 4–8Years

Location - Jammu/Gurugram

RoleSummary

Responsiblefor the smooth functioning of the office while managing HR operations,recruitment coordination and administrative activities. The role supportsemployee lifecycle management, office infrastructure, stakeholder coordination,documentation and compliance.

Requirements

Key Responsibilities

Recruitment

• Manageand ensure timely closure of all open positions within the defined turnaroundtime.
• Coordinateinterviews, candidate communication, hiring-manager coordination andonboarding.

HR & Administrative Support

• Manageemployee lifecycle activities from onboarding to exit, including documentation,induction, confirmation, probation and exit formalities.
• Maintainemployee records and HRMS data; coordinate attendance, leave, payroll inputs,reimbursements and related HR documentation.
• Handleemployee queries and support HR audits, statutory documentation and compliance.

Data & Documentation

• Maintainaccurate employee and office data, trackers and spreadsheets; prepare basic MISreports.
• MaintainHR and administrative records with confidentiality and ensure timely issuanceof HR letters and documents.

Office Management

• Overseeday-to-day office operations, infrastructure, utilities, equipment,housekeeping, pantry, security and transport.
• Manageoffice supplies, inventory, assets and consumables; coordinate maintenance,repairs, vendors and service schedules.
• Coordinatetravel, accommodation, visitor management and workplace safety requirements.

Employee Engagement & L&D

• Coordinateemployee engagement activities, internal communications, celebrations andtraining logistics.
• Supportinitiatives that promote a positive workplace culture and employee experience.

Communication & Coordination

• Welcomevisitors and clients, handle calls and coordinate information betweendepartments and stakeholders.
• Maintaineffective coordination with employees, vendors, service providers and hiringmanagers.

Financial & AdministrativeAssistance

• Supportinvoice processing, petty cash management, expense tracking and basicbilling-related activities.
• Monitoroffice expenses, administrative budgets and vendor payments in coordinationwith Finance.

Vendor, Facility & ComplianceManagement

• Managefacility vendors, monitor service quality, coordinate invoices and ensuretimely renewal of AMCs and service agreements.
• Ensureadherence to company policies and administrative procedures; support ISO,internal audits and statutory compliance.

Key Skills

• HROperations
• Recruitment Coordination
• Office Administration
• EmployeeLifecycle Management
• Payroll Coordination
• Attendance & Leave Management
• Vendor & Facility Management
• HRMS
• MIS Reporting
• InventoryManagement
• Employee Engagement
• Communication & Stakeholder Management
• Invoice & Expense Coordination
• Microsoft Excel, Word & PowerPoint

Preferred Competencies

• Strongorganizational, multitasking, communication and stakeholder management skills.
• Highattention to detail, confidentiality, professionalism and process orientation.
• Proactiveapproach to problem-solving and process improvement; ability to work withmultiple priorities.

Educational Qualification

• BachelorsDegree in Human Resources, Business Administration, Commerce, or a relateddiscipline; MBA/PGDM in HR preferred.

Experience

• 4–8years of experience in HR Operations, Administration, Employee Relations and HRBusiness Partnering roles.
• Experienceworking with HRMS platforms and performance management systems.

Benefits

• Annual Bonus
• Provident Fund
• Performance bonuses
• Employees State Insurance Corporation
• Medical Insurance
• Night Allowances
• Pick and Drop facilities (Only for FemaleStaff)
• Day outs for Staff
• Team Lunches
• Maternity/Paternity leaves
• Retirement Benefits
• National and International tour packagesafter successful completion of service as per company policies
• Paid Time Off
• Flexible work schedules and workplace perkslike on-site snacks
• Flexible working
• Salary reviews are subject to annualperformance/annual appraisal reviews