HR & Administration Manager

RVS iGlobal - White Label Service Provider; Jammu district; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Annual Bonus

Provident Fund

Medical Insurance

Night Allowances

Pick and Drop facilities (Only for Fem

Job summary

RVS iGlobal - White Label Service Provider in Jammu/Gurugram seeks an HR & Administration Manager to ensure smooth office operations and robust HR processes. You will coordinate recruitment, manage employee lifecycle, and handle admin, payroll inputs, and compliance.

The role requires 4–8 years in HR operations and admin, with experience in HRMS and performance systems. You will oversee office facilities, vendor management, and employee engagement, while aligning with corporate policies.

Qualifications

• Bachelor’s degree in HR, Business Admin, Commerce or related. MBA/PGDM in HR preferred.
• Experience in HR operations, admin, employee relations and HRBP roles (4–8 years).
• Experience with HRMS platforms and performance management systems.

Responsibilities

• Manage end-to-end recruitment lifecycle including interviewing coordination and onboarding.
• Oversee HR & administrative support from onboarding to exit, including documentation and audits.
• Maintain employee records, attendance, payroll inputs and HR letters with confidentiality.
• Oversee day-to-day office operations, facilities, utilities, vendor management and safety requirements.
• Coordinate employee engagement activities and training logistics to foster a positive work culture.
• Ensure efficient communication and coordination across departments and stakeholders.
• Support invoicing, petty cash, expense tracking and budget monitoring.
• Assist with ISO, internal audits and statutory compliance.

Skills

HR Operations

Recruitment Coordination

Office Administration

Employee Lifecycle Management

Payroll Coordination

Attendance & Leave Management

Vendor & Facility Management

HRMS

MIS Reporting

Inventory Management

Communication & Stakeholder Management

Invoice & Expense Coordination

Microsoft Excel

PowerPoint

Education

Bachelor's Degree in HR/Business Admin/Commerce

MBA/PGDM in HR preferred

Tools

HRMS

MIS Reporting

Job description

Job Title

HR & Administration Manager

Department

Human Resources & Administration

Reporting To

HR Head

Experience

4–8 Years

Location

Jammu/Gurugram

Role Summary

Responsible for the smooth functioning of the office while managing HR operations, recruitment coordination and administrative activities. The role supports employee lifecycle management, office infrastructure, stakeholder coordination, documentation and compliance.

Requirements

Key Responsibilities

Recruitment

• Manage and ensure timely closure of all open positions within the defined turnaround time.
• Coordinate interviews, candidate communication, hiring-manager coordination and onboarding.

HR & Administrative Support

• Manage employee lifecycle activities from onboarding to exit, including documentation, induction, confirmation, probation and exit formalities.
• Maintain employee records and HRMS data; coordinate attendance, leave, payroll inputs, reimbursements and related HR documentation.
• Handle employee queries and support HR audits, statutory documentation and compliance.

Data & Documentation

• Maintain accurate employee and office data, trackers and spreadsheets; prepare basic MIS reports.
• Maintain HR and administrative records with confidentiality and ensure timely issuance of HR letters and documents.

Office Management

• Oversee day-to-day office operations, infrastructure, utilities, equipment, housekeeping, pantry, security and transport.
• Manage office supplies, inventory, assets and consumables; coordinate maintenance, repairs, vendors and service schedules.
• Coordinate travel, accommodation, visitor management and workplace safety requirements.

Employee Engagement & L&D

• Coordinate employee engagement activities, internal communications, celebrations and training logistics.
• Support initiatives that promote a positive workplace culture and employee experience.

Communication & Coordination

• Welcome visitors and clients, handle calls and coordinate information between departments and stakeholders.
• Maintain effective coordination with employees, vendors, service providers and hiring managers.

Financial & Administrative Assistance

• Support invoice processing, petty cash management, expense tracking and basic billing-related activities.
• Monitor office expenses, administrative budgets and vendor payments in coordination with Finance.

Vendor, Facility & Compliance Management

• Manage facility vendors, monitor service quality, coordinate invoices and ensure timely renewal of AMCs and service agreements.
• Ensure adherence to company policies and administrative procedures; support ISO, internal audits and statutory compliance.

Key Skills

• HR Operations
• Recruitment Coordination
• Office Administration
• Employee Lifecycle Management
• Payroll CoordinationAttendance & Leave Management
• Vendor & Facility Management
• HRMS
• MIS Reporting
• Inventory Management
• Employee Engagement
• Communication & Stakeholder Management
• Invoice & Expense Coordination
• Microsoft Excel, Word & PowerPoint

Preferred Competencies

• Strong organizational, multitasking, communication and stakeholder management skills.
• High attention to detail, confidentiality, professionalism and process orientation.
• Proactive approach to problem-solving and process improvement; ability to work with multiple priorities.

Educational Qualification

• Bachelor's Degree in Human Resources, Business Administration, Commerce, or a related discipline; MBA/PGDM in HR preferred.

Experience

• 4–8 years of experience in HR Operations, Administration, Employee Relations and HR Business Partnering roles.
• Experience working with HRMS platforms and performance management systems.

Benefits

• Annual Bonus
• Provident Fund
• Performance bonuses
• Employee's State Insurance Corporation
• Medical Insurance
• Night Allowances
• Pick and Drop facilities (Only for Female Staff)
• Day outs for Staff
• Team Lunches
• Maternity/Paternity leaves
• Retirement Benefits
• National and International tour packages after successful completion of service as per company policies
• Paid Time Off
• Flexible work schedules and workplace perks like on-site snacks
• Flexible working
• Salary reviews are subject to annual performance/annual appraisal reviews