Hardware Asset Management Specialist

KBR; Chennai; On-site; INR 600,000 - 900,000; Full time

Job summary

KBR is seeking a detail-oriented Hardware Asset Management Specialist in Chennai to oversee the lifecycle of our global MFD and printer fleet. You will manage procurement, coordinate installations, monitor warranties, and ensure CMDB data integrity.

Ideal candidates have 3+ years in HAM/IT procurement with strong Excel skills and experience with ITAM and MPS programs. This role focuses on cost efficiency and operational reliability of the print and imaging infrastructure.

Qualifications

• Bachelor's degree in IT/CS or related field.
• Minimum 3 years of Hardware Asset Management, IT Procurement, Asset Management, or Fleet Management.
• Experience managing printer/MFD lifecycle within enterprise environments.
• Familiarity with ITAM principles, asset lifecycle processes, and inventory controls.
• Experience with Managed Print Services (MPS) and print fleet programs.
• Strong Excel skills (VLOOKUP, Pivot Tables, reporting).

Responsibilities

• Oversee end-to-end procurement for MFDs and printers per requirements.
• Coordinate with vendors for quotations and configurations.
• Monitor contracts, warranties, renewals, returns, and disposals.
• Schedule installations with site IT teams and vendors.
• Validate site readiness (space, power, network).
• Coordinate decommissioning and data sanitization of legacy devices.
• Maintain asset records and track movements across offices.
• Manage ITAM data in CMDB systems (serials, locations, IPs, cost centers).
• Conduct asset audits to ensure compliance and optimize fleet use.
• Oversee consumables and replenishment for printers.
• Monitor inventory and support optimization to reduce waste.
• Prepare asset and utilization reports for decisions.
• Collaborate with procurement and IT ops to manage global print environment.

Skills

IT Asset Management

Procurement

Vendor Management

Excel advanced

ITAM systems

Education

Bachelor's degree in IT/CS

Tools

ServiceNow

CMDB

Jira Service Management

IT asset tracking tools

Job description

Hardware Asset Management Specialist

We are seeking a detail-oriented Hardware Asset Management (HAM) Specialist to oversee the lifecycle of our global Multi-Function Device (MFD) and printer fleet. In this role, you will be the primary point of contact for managing MFD procurement, coordinating complex installation schedules, overseeing equipment movements, and optimizing supply chain logistics. Your focus will ensure that our organization maintains an efficient, cost-effective, and fully operational print and imaging infrastructure.

Responsibilities

• Manage the end-to-end procurement process for MFDs and printers based on business requirements and approved hardware standards.
• Coordinate with print vendors to obtain quotations, validate device configurations, and ensure compliance with asset lifecycle policies.
• Monitor hardware support contracts, warranty expirations, renewals, equipment returns, and disposal activities.
• Coordinate installation schedules with site contacts, local IT teams, and vendor technicians for device delivery, setup, and network configuration.
• Ensure site readiness by validating physical space, power availability, and network connectivity requirements prior to hardware deployment.
• Plan and coordinate secure decommissioning activities, including hardware removal and data sanitization of legacy devices.
• Maintain accurate asset records and track equipment movements, relocations, and transfers across offices and departments.
• Manage and maintain data integrity within IT Asset Management (ITAM) systems and CMDB platforms, including serial numbers, locations, IP addresses, and cost center information.
• Conduct regular physical and system audits to ensure asset compliance, eliminate discrepancies, and optimize fleet utilization.
• Oversee printer consumables and supply management, including toner, maintenance kits, spare parts, and replenishment processes.
• Monitor inventory levels and support supply optimization initiatives to reduce waste and improve operational efficiency.
• Prepare asset, inventory, utilization, and lifecycle reports to support operational and financial decision-making.
• Collaborate with procurement, IT operations, vendors, and business stakeholders to ensure effective management of the global print environment.

Qualifications

• Bachelor's degree in Information Technology, Computer Science, or a related discipline.
• Minimum 3 years of experience in Hardware Asset Management, IT Procurement, Asset Management, or Fleet Management.
• Experience managing printer, MFD, or endpoint hardware lifecycles within enterprise environments.
• Knowledge of IT Asset Management (ITAM) principles, asset lifecycle processes, and inventory controls.
• Experience working with Managed Print Services (MPS) providers and print fleet management programs.
• Strong understanding of asset tracking, inventory management, procurement, and vendor management practices.
• Advanced Microsoft Excel skills, including VLOOKUPs, Pivot Tables, and reporting functions.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities and coordinate activities across geographically distributed locations.

Preferred Qualifications

• Experience with ITAM, ITSM, or CMDB platforms such as ServiceNow, Remedy, or Jira Service Management.
• Experience working with major MFD manufacturers such as Xerox, Konica Minolta, Canon, Ricoh, or HP.
• Knowledge of Managed Print Services (MPS) portals and automated toner fulfillment solutions.
• Experience with YSoft print management solutions or similar print management platforms.
• Familiarity with hardware asset audits, compliance processes, and governance requirements.
• Experience supporting global or multi-site enterprise environments.
• Understanding of sustainability initiatives related to print optimization and asset lifecycle management.

Belong. Connect. Grow. with KBR! #LI-GD1

KBR - Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values:

We Value Our People - We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.

We Deliver - We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders.

We Are People of Integrity - We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what's right for the planet, the communities where we work, and our people is good for business.

We Empower - We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed.

We Are a Team of Teams - We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function.

Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries.

At KBR, We Deliver.