Front Desk Executive

Dneg; Mumbai; On-site; INR 279,000 - 424,000; Full time

Job summary

DNEG is seeking a proactive Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. You will be the first point of contact, helping create a welcoming and organized environment while supporting day-to-day office operations.

You will need strong communication, organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree in any discipline.
• 2–5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service orientation.
• Good organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor with a positive and approachable attitude.
• Ability to work effectively in a fast-paced and collaborative environment.

Responsibilities

• Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.
• Greet and assist clients, candidates, vendors, and employees.
• Handle incoming calls, and inquiries, directing them to the appropriate teams.
• Maintain visitor records and ensure compliance with office security protocols.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Manage courier services, incoming/outgoing mail, and deliveries.
• Monitor and maintain office supplies, pantry inventory, and stationery requirements.
• Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.
• Assist in organizing internal events, meetings, and company initiatives.
• Liaise with vendors and service providers for office-related requirements.
• Ensure reception and common areas are maintained to a high standard at all times.

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Facilities Mumbai, India

• Role: Front Desk Executive
• Location: Mumbai

About the Role

DNEG is looking for a proactive and professional Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. As the first point of contact, you will play a key role in creating a welcoming and organized environment while supporting day-to-day office operations.

Key Responsibilities

• Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.
• Greet and assist clients, candidates, vendors, and employees.
• Handle incoming calls, and inquiries, directing them to the appropriate teams.
• Maintain visitor records and ensure compliance with office security protocols.
• Coordinate meeting room bookings and assist with meeting arrangements.
• Manage courier services, incoming/outgoing mail, and deliveries.
• Monitor and maintain office supplies, pantry inventory, and stationery requirements.
• Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.
• Assist in organizing internal events, meetings, and company initiatives.
• Liaise with vendors and service providers for office-related requirements.
• Ensure reception and common areas are maintained to a high standard at all times.

Required Qualifications & Skills

• Bachelor’s degree in any discipline.
• 2–5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service orientation.
• Good organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor with a positive and approachable attitude.
• Ability to work effectively in a fast-paced and collaborative environment.

Preferred

• Experience in a media, entertainment, animation, VFX, gaming, or creative studio environment.
• Exposure to facilities coordination and workplace administration.

About Us We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content.

We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney). At DNEG, we fundamentally believe that embracing our differences is a vital component of our collective success.

We are committed to creating an equitable, diverse and inclusive work environment for our global teams, where everyone feels they matter and belong. We welcome and encourage applications from all, regardless of background, experience or disability.

Please let us know if you need any adjustments or support during the application process, we will do our best to accommodate your needs. We look forward to meeting you!