Front Office Executive

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 279,000 - 446,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru invites applications for a Front Office Executive to ensure a warm, efficient reception and smooth daily operations. You will handle calls, visitor management, mail, and meeting room bookings, while coordinating with facilities to support a productive workplace.

The role requires a customer-focused mindset, ability to manage multiple tasks, and a proactive approach to anticipate client needs in a fast-paced, on-site environment.

Responsibilities

• Create a comfortable, welcoming, and hospitable experience for employees and their guest.
• Boost agility in the workplace by managing up-to-date visitor information.
• Handle internal & external calls and correspondence.
• Anticipate client needs through observation to create memorable experiences.
• Manage stationery requisition and related inventory management.
• Adhoc responsibilities assigned by Facilities Manager.
• Foster a sense of community and create happiness at work for our team, our client, and their guest.
• Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring and timely service.
• Provide personable and efficient visitor registration services.
• Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).
• Enhance safety and security of our client’s facility by management of visitor movement.
• Execute emergency response plan to ensure safety of client and guest when necessary.
• Deliver concierge service with local expertise and insider knowledge.
• Manage transportations request from visitors and employees.
• Assist & educate client to achieve optimization and efficiency for meeting room bookings.
• Enhance user comfort and services by efficient turnaround of meeting rooms.
• Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace.
• Organize receipt and deliveries of all mails and courier services.
• Manage mail distribution records and mail logs.

Job description

Front Office Executive### Front Office ExecutiveApply: On-site: Bengaluru, KA: Full time: Posted Today: REQ545063**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves –**Site Operations**o Create a comfortable, welcoming, and hospitable experience for employees and their guest.o Boost agility in the workplace by managing up-to-date visitor information.o Handle internal & external calls and correspondence.o Anticipate client needs through observation to create memorable experiences.o Manage stationery requisition and related inventory management.o Adhoc responsibilities assigned by Facilities Manager.**Customer Services**o Foster a sense of community and create happiness at work for our team, our client, and their guest.o Creating a welcoming environment for clients, (internal/external) customers by providing authentic, caring and timely service.**Visitor Management**o Provide personable and efficient visitor registration services.o Ensure regulatory compliance in managing visitor access through clients Visitor Management Systems (VMS).o Enhance safety and security of our client’s facility by management of visitor movement.o Execute emergency response plan to ensure safety of client and guest when necessary.**Concierge Services**o Deliver concierge service with local expertise and insider knowledge.o Manage transportations request from visitors and employees. **Conference Meeting Room Booking**o Assist & educate client to achieve optimization and efficiency for meeting room bookings.o Enhance user comfort and services by efficient turnaround of meeting rooms.o Plan experiences and community events within and beyond the office, that unite people and inject fun into the workplace. **Mail Delivery Services**o Organize receipt and deliveries of all mails and courier services.o Manage mail distribution records and mail logs .**Location:**On-site –Bengaluru, KA**Scheduled Weekly Hours:**48**Job Tags:**If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!