Front Desk Receptionist

Collabera; Vadodara; On-site; INR 300,000 - 420,000; Full time

Job summary

Collabera in Vadodara is seeking an Executive/Senior Executive - Administration & Facility to oversee daily office procedures, front desk activities, records management, and reporting. The role emphasizes efficiency, accuracy, and proactive support for employees.

The ideal candidate has 1–6 years of relevant experience, strong MS Office skills, and a hands-on approach to coordinating meetings, travel, and office supplies to ensure smooth operations on a daily basis.

Qualifications

• Proven work experience as Administrative Officer, Administrator or similar role.
• Solid knowledge of office procedures.
• Experience with MS Office (Excel and Word) preferred.
• Strong organizational and communication skills.

Responsibilities

• Front Desk Management
• Answer queries by employees and clients
• Manage office supplies stock
• Prepare regular reports
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (letters, emails, packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Skills

MS Office

Office Management

Communication Skills

Organization

Education

High school diploma

Tools

MS Office Suite

Job description

About the job

Job Title: Executive/Senior Executive - Administration & Facility

Location: Vadodara (On-Site)

Experience: 1 - 6 yrs.

Shift: Rotational shift

Job Scope:

Collabera is looking for an Executive/Senior Executive - Administration & Facility to join our team and support our daily office procedures. A successful Lead- Administrative will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you.

Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Front Desk Management
• Answer queries by employees and clients
• Manage office supplies stock
• Prepare regular reports
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma; additional qualifications in Office Administration are a plus