Founders Office Executive Assistant

SoftBay; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

A tech startup in Pune is seeking an Executive Assistant to manage financial coordination and operational support. The ideal candidate has 3–6 years of experience in accounting or office administration, a strong knowledge of Tally and GST, and excellent organizational skills. You will work closely with the founder, ensuring a smooth functioning of day-to-day tasks. This role is perfect for someone detail-oriented and tech-savvy, thriving in a dynamic environment.

Qualifications

• 3–6 years of experience in accounting or office administration (India-based required).
• Strong knowledge of Tally, GST, TDS, and general bookkeeping.
• Exposure to vendor management, invoicing, and working with accountants.

Responsibilities

• Manage daily and monthly accounting activities.
• Coordinate with accounting firm for GST and statutory filings.
• Prepare simple MIS reports for the founder.

Skills

Accounting experience

Office administration

Organization skills

Communication skills

Tech-friendly

Tools

Tally

Excel

Google Sheets

Job description

Executive Assistant (Softbay)

Location: Pune

Type: Full-time, In Office

About the Role

Softbay is looking for an Executive Assistant with strong Indian accounting and office management experience. This hybrid role blends financial coordination, administrative structure, and executive support. You’ll manage both business and personal affairs, from handling invoices and vendor payments to keeping the day organized and projects moving forward. We’re looking for someone dependable, detail-oriented, and quietly efficient — someone who understands numbers, organization, and people.

Key Responsibilities

• Manage daily and monthly accounting activities (invoices, vendor payments, reimbursements).
• Coordinate with CA/accounting firm for GST, TDS, and statutory filings.
• Maintain proper records for bills, vendor contracts, purchase orders, and expense sheets.
• Track budgets, petty cash, and ensure timely reconciliations.
• Prepare simple MIS reports or expense summaries for the founder.
• Ensure financial data is organized and accessible for audits and reporting.
• Oversee day-to-day admin tasks, vendor coordination, and logistics.
• Maintain office records, agreements, and operational documentation.
• Support HR-related tasks (contracts, onboarding coordination, attendance tracking).
• Ensure smooth functioning of basic internal processes.
• Manage the schedule, meetings, and communication.
• Draft and respond to business emails and follow-ups.
• Track deliverables and remind the founder/team of priorities.
• Handle personal tasks such as bill payments, renewals, and travel bookings.
• Maintain confidentiality at all times.

What We’re Looking For

• 3–6 years of experience in accounting or office administration (India-based required).
• Strong knowledge of Tally, GST, TDS, and general bookkeeping.
• Exposure to vendor management, invoicing, and working with accountants/consultants.
• Excellent organization and communication skills.
• Comfortable juggling multiple priorities and working independently.
• Tech-friendly — familiar with Excel, Google Sheets, and basic workflow tools (Slack, Notion, etc.).
• Professional yet approachable; someone who thrives in a founder‑led setup.

Why Join Softbay?

This is a Founder’s Office position — you’ll work directly with the founder, manage key operational and accounting functions, and help bring order to a fast‑moving setup.

It’s ideal for someone who enjoys a mix of structure and flexibility, who takes ownership, and who finds satisfaction in knowing things are running right — financially and operationally.

We value reliability, attention to detail, and integrity above all else.