Founders Office Executive

Biotastic Health Systems (Ice Code Recovery); Chennai; On-site; INR 600,000 - 900,000; Full time

Job summary

Biotastic Health Systems in Chennai is seeking a Founder's Office Executive to work directly with the Co-Founder and COO. You will manage the COO's calendar, prepare briefs, and drive cross‑team projects to keep initiatives on track.

Ideal candidates are organized, reliable, and comfortable communicating with senior leaders. The role offers hands-on exposure to decision-making processes and mentorship from the leadership team.

Qualifications

• A fresh graduate or candidate with relevant experience who is eager to learn.
• Organized and true to your word. If you say you will do something, it gets done.
• Comfortable following up with people politely, even when they are senior to you.
• Confident with Google Sheets, Google Docs, and email.
• Flexible and ready to work from our Chennai office, Monday to Saturday.

Responsibilities

• Manage the COO's calendar, meetings, and daily priorities so his time goes where it matters most.
• Take notes in meetings and follow up on every action point until it is closed.
• Prepare clear briefs, summaries, and presentations before important discussions.
• Build and own a tracker for all ongoing projects, so anyone can see what is happening, who owns it, and when it is due.
• Work with teams across technology, brand, product development, and supply chain.
• Follow up with internal teams and external partners to keep work on schedule.
• Spot delays early and bring them to the COO with a clear update.
• Research new ideas, write simple processes, and step in wherever an extra pair of hands can make a difference.

Skills

Calendar management

Google Sheets

Google Docs

Email

Communication

Education

Fresh graduate

Job description

Founder's Office Executive (Executive Assistant / Operations)

Biotastic Health Systems is a wellness technology brand based in Chennai. We make ice baths, infrared saunas, and red light therapy panels that help people recover better, feel better, and perform at their best. Our products are used in gyms, hotels, clinics, and homes across India.

About the Role

Most entry-level roles keep you at the edge of the action. This one puts you right in the middle of it.

As a Founder's Office Executive, you will work side by side with our Co-Founder and COO. You will help him stay on top of his day, keep projects moving across teams, and make sure nothing important slips through the cracks.

What You Will Do

1. Be the COO's Right Hand

• Manage his calendar, meetings, and daily priorities so his time goes where it matters most.
• Take notes in meetings and follow up on every action point until it is closed.
• Prepare clear briefs, summaries, and presentations before important discussions.

2. Keep Projects Moving

• Build and own a tracker for all ongoing projects, so anyone can see what is happening, who owns it, and when it is due.
• Work with teams across technology, brand, product development, and supply chain.
• Follow up with internal teams and external partners to keep work on schedule.
• Spot delays early and bring them to the COO with a clear update.

3. Take on Special Projects

• Research new ideas, write simple processes, and step in wherever an extra pair of hands can make a difference.

Who We Are Looking For

• A fresh graduate or candidate with relevant experience who is eager to learn.
• Organized and true to your word. If you say you will do something, it gets done.
• Comfortable following up with people politely, even when they are senior to you.
• Confident with Google Sheets, Google Docs, and email.
• Flexible and ready to work from our Chennai office, Monday to Saturday.

What You Get

• A front-row seat to how a growing company makes decisions.
• Direct mentorship from the COO and the leadership team.
• Real responsibility and work you can talk about with pride in future interviews.