Fleet Operations Officer

Anglo Eastern; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

Anglo-Eastern delivers global ship management services with a strong focus on operational excellence. We are seeking an administrative professional to support the Fleet Management team in day-to-day vessel activities and documentation across our Mumbai operations.

You will handle voyage monitoring, guidance communications, data entry, inspections coordination, and invoicing support, ensuring timely and accurate records and compliance across the fleet.

Qualifications

• University graduate or equivalent tertiary qualifications.
• Background in shipping studies or relevant experience with ship manager or knowledge will be an advantage.

Responsibilities

• Voyage monitoring and follow-up: track vessel stoppages and breach notifications and follow FSMC requirements.
• Prepare and distribute notices and guidance to vessels on port and cargo safety operations.
• Update and maintain data in operational systems and prepare periodic reports for shipowners and internal use.
• Coordinate inspections and surveys (SIRE, RightShip, cargo and insurance surveys) and maintain documentation.
• Manage application/renewal of trading and insurance certificates in coordination with branches.

Skills

English proficiency

MS Office

Time management

Organization & coordination

Education

University degree or equivalent

Job description

To provide comprehensive operational and administrative support to the Fleet Management team, ensuring the seamless execution of day-to-day vessel activities.

ROLES ACCOUNTABILITIES:

• Voyage monitoring and follow-up. Monitor and keep track on vessel s stoppages, and breach notification, etc., and follow-up on FSMC requirements.
• Preparation of guidance and routine communications with vessels. Prepare and distribute essential notices and guidance to the vessel, conveying port and cargo safety operations, including port cautionary notices, cargo precautionary notices, and general operational guidance.
• System and data management. Update and maintain data in various operational systems, ensuring accurate entries and records, and to prepare periodic reports for shipowners and internal business usage.
• Inspections and surveys. Coordinate various inspections and surveys, including SIRE and RightShip inspections, cargo and insurance-related surveys, canine stowaway searches, PMSC arrangement, and maintain up-to-date documentation and recordsCertificates and documentation. Obtain and manage application / renewal of necessary trading and insurance certificates, coordinate with branch offices to furnish with required information to facilitate the application / renewal.
• Payment and invoice issuance. Ensure invoices are cleared in a timely manner, and follow-up on invoice issuance for Owners on costs recovery.

KEY SKILLS AND CAPABILITIES:

Technical skills

• Fluent in spoken and written English
• Sound PC knowledge, especially with MS Office
• Dynamic & able to work under pressure with excellent time management skills
• Good organization and coordination skills with due attention to detail

Professional skills:

PROFESSIONAL EXPERIENCE AND EDUCATION :

• University graduate or equivalent tertiary qualifications
• Background in shipping studies or relevant experience with ship manager or knowledge will be an advantage

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern

• Join a globally respected company with a strong maritime heritage of over 50 years
• Work in an environment anchored in integrity, trust, and long-term relationships
• Access continuous learning and structured career development across a truly global network
• Be part of a team committed to delivering excellence and shaping a better maritime future