Finance Controller

Magic Bus India Foundation; Nashik District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Magic Bus India Foundation in Navi Mumbai is seeking a Finance Controller to be the second-in-command to the CFO. You will oversee end-to-end financial management, governance, compliance, and operations across the organisation.

This strategic, hands-on role covers finance, procurement, administration, donor reporting, and internal controls, with oversight across HO and regions to drive efficiency, transparency, and sustainable growth.

Responsibilities

• Oversee end-to-end financial management across the organisation.
• Lead AP, AR, general accounting and monthly closures.
• Ensure donor reporting, compliance, and financial controls.
• Drive MIS, dashboards, and data-driven decision support for CFO/CEO.
• Manage procurement governance, admin and facilities across HO and regions.
• Lead systems transformation and ERP implementation (Microsoft Dynamics 365).

Job description

About Magic Bus:

Magic Bus India Foundation, founded in 1999 by Matthew Spacie, stands among the top five NGOs in India dedicated to education and skill development. Our organisation equips adolescents and young individuals with essential life skills and knowledge to thrive during the transition from childhood to livelihood. Our mission is to create a world where young people break free from poverty, leading fulfilling and rewarding lives while making positive contributions to their communities.

We achieve this by enabling adolescents to complete their secondary education, providing them with the necessary skills for employment, and connecting them to job market opportunities. Our target age group ranges from 12 to 24 years.

We operate two flagship programs: the Adolescent Programme and the Livelihood Programme.

In our Adolescent Programme, we prioritise the instillation of life skills and the enhancement of education. Through our network of connected schools operating in 234 districts across 24 states, we have positively impacted the lives of over 8 million adolescents, with an impressive 52% participation rate of girls.

The Livelihood Programme focuses on enhancing employability by providing specialised skills training and connecting young individuals to sustainable livelihood opportunities. Through our 115 Livelihood Centres and 1250 Colleges, we offer sector-specific training, job placements, and post-placement support. This programme, operational in 19 states, has achieved an impressive 60% participation rate among girls and has a cumulative outreach of 6,00,000 youth.

Job Description:

Finance Controller Location: Airoli, Navi Mumbai (with oversight across regions) Reporting To: Chief Financial Officer (CFO) 1.

Role Overview

The Finance Controller will act as the second-in-command to the CFO, responsible for end-to-end financial management, governance, compliance, and operational efficiency of the finance function across the organization. This is a strategic and operational leadership role, overseeing finance, procurement, and administrative functions while ensuring strong financial controls, donor compliance, and process excellence aligned with the organizations scale and growth trajectory.

Key Responsibilities

A. Finance Operations & Control

• Provide overall direction and control over:
• Accounts Payable (AP)
• Accounts Receivable (AR)
• General Accounting
• Ensure timely and accurate accounting closure (monthly, quarterly, annual).
• Maintain strong financial discipline and governance across all transactions.
• Act as final approval authority for financial transactions as per delegation matrix.
• Drive cash flow management, treasury planning, and fund utilization.

B. Donor Reporting & Fund Management

• Oversee donor reporting, utilization certificates, and compliance reporting.
• Ensure alignment of budget vs actuals (BVA) across all projects.
• Support donor audits, due diligence, and financial reviews.
• Ensure compliance with donor-specific requirements including FCRA and domestic funding norms.

C. Compliance, Audit & Internal Controls

• Ensure adherence to all statutory requirements including: FCRA Income Tax Act GST and other applicable laws.
• Lead and manage:
• Internal audits
• Statutory audits
• Donor audits
• Design and implement robust internal financial controls (IFC).
• Monitor compliance calendar and risk areas proactively.

D. MIS, Reporting & Decision Support

• Own the Monthly MIS process: Preparation, validation, and analysis Presentation to CFO and CEO Build data-driven dashboards and insights for leadership decision-making.
• Ensure real-time visibility of financial performance across projects and functions.
• Drive continuous improvement in quality, accuracy, and timeliness of reporting.

E. Leadership & Team Management

• Lead and manage multi-layered finance teams, including:
• Accounts Payable Team
• MIS-Compliance-Audit Team
• Donor Support Group
• Manage both direct and indirect reporting teams across HO and regions.
• Build high-performance culture, accountability, and capability development.
• Ensure clear role definitions, KPIs, and performance tracking.

F. Procurement & Commercial Governance

• Oversee and strengthen the Central Procurement Function: Vendor identification and management Rate contracts and negotiations Procurement governance frameworks Implement robust procurement policies and approval matrices.
• Ensure cost optimization, transparency, and fraud prevention mechanisms.
• Improve procurement turnaround time and efficiency.

G. Administration Oversight

• Set up and manage Admin function across Head Office and Regions.
• Ensure effective control over:
• Facilities management
• Travel and logistics
• Infrastructure and asset management
• Implement systems for cost control and operational efficiency.

H. Systems & Process Transformation

• Lead implementation and optimization of finance IT systems, including: ERP (e.g., Microsoft Dynamics 365) Expense and payment systems.
• Drive automation and digitization initiatives across finance.