Field Coordinator, Admin and Finance

ChildFund; New Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

ChildFund in New Delhi seeks a Field Coordinator, Admin & Finance to manage finance, procurement and admin operations at the location. The role covers accounting, vendor management, cash flow and reporting across programs and grants under policies and donor requirements.

The incumbent will handle bookkeeping, financial reporting, travel coordination, facilities management, and personnel administration, ensuring compliance with safeguarding and organizational policies.

Qualifications

• Bachelor's degree in Finance, Accounting, Commerce or related field.
• Minimum 3 years of professional experience in finance and accounting, preferably in development sector with an international organization.
• Strong Hindi and English language skills for verbal and written communication.
• Proficiency in accounting software (Tally, QuickBooks or equivalent).
• Knowledge of GST and statutory compliance applicable in India; MS Office proficiency.

Responsibilities

• Maintain day-to-day financial records across activities at the location.
• Process bills, invoices and vouchers for timely payment; perform bank reconciliations.
• Prepare monthly financial statements and fund projections; support audits.
• Oversee procurement, vendor relations and office administration tasks.
• Coordinate travel, facilities, asset tracking and office communications.

Skills

Organized

Detail-oriented

Team player

Education

Bachelor's degree in Finance/Accounting/Commerce

Tools

Tally

QuickBooks

Job description

Position title AND grade: Field Coordinator, Admin and Finance (Grade 4)

Position type/duration: Fixed-Term (Two years with possibility of extension subject to organizational needs, satisfactory performance, and funds availability)

Position location: New Delhi

WORK schedule: Monday to Friday, 9:00 AM to 5:00 PM , 40 hours per week

Telework eligible: No

Reports TO: Senior Field Officer, Programs

Job Summary

The Field Coordinator, Admin Finance is responsible for managing comprehensive finance and administration functions across assigned location(s). This role encompasses all accounting, procurement, vendor management, cash flow, and administrative operations required to support ChildFund India s activities at the location. The position is designed to provide flexible, scalable support for all programs, grants, and operational requirements initiated at the location, regardless of funding source or project composition.

The incumbent will handle day-to-day bookkeeping, financial reporting, administrative coordination, and operational support. Responsibilities include managing office expenses, vendor relationships, procurement, travel coordination, facilities management, and personnel administration. All tasks are executed in compliance with ChildFund s policies, donor requirements, and statutory regulations.

Remain alert and responsive to any safeguarding risks; acquire and maintain the relevant knowledge and skills necessary to promote strong safeguarding practices; understand and adhere to ChildFund India s Safeguarding Policy and Procedures; and conduct yourself at all times in a manner consistent with ChildFund India s safeguarding principles and standards.

Responsibilities

Finance Accounting

• Maintain accurate day-to-day records of all financial transactions across all activities at the location
• Verify, reconcile, and finalize bills, invoices, and vouchers for timely payment
• Prepare monthly bank reconciliations and variance analysis reports
• Generate monthly financial statements showing expenses against received funds
• Manage fund flows, prepare fund projections, and submit timely fund requests
• Monitor budget utilization across all grants and ensure appropriate cost allocation
• Maintain compliant financial records suitable for internal and external audits
• Provide month‑end closing support and reconciliation of all accounts
• Process travel advances, claims, and reimbursement documentation
• Support preparation of financial reports, donor statements, and grant compliance documentation.

Operational Field Support

• Provide administrative coordination for team activities, meetings, and field visits
• Arrange travel logistics and coordinate field visit support
• Maintain office facilities, equipment, and supplies inventory
• Maintain office policies and procedures documentation

Administration Procurement

• Manage procurement processes including vendor identification, quotation collection, and order placement
• Maintain vendor relationships, track vendor performance, and manage vendor agreements
• Process and manage office supplies, equipment, and maintenance purchases
• Handle lease management, facility maintenance coordination, and office operations
• Maintain asset inventory and tracking system
• Manage office communications (telephone, internet, utilities) contracts and billing

General Responsibilities

• Serve as a point of contact for finance and administrative queries at the location
• Remain alert and responsive to any child safeguarding risks
• Conduct yourself in a manner consistent with ChildFund s Safeguarding Policy and Code of Conduct
• Maintain confidentiality of organizational and beneficiary information
• Any other responsibility assigned by the Line Manager or Finance Admin Department

Minimum Qualifications

• Education: Bachelor s degree in Finance, Accounting, Commerce (B.Com), or related field is preferred.
• Work Experience: Minimum 3 years of professional experience in finance and accounting, preferably in the development sector with an International organization.
• Language Proficiency: Strong verbal and written communication in both Hindi and English.
• Skills and Abilities: Organized, detail-oriented, team player with strong commitment to safeguarding. Proficiency in accounting software (Tally, QuickBooks, or equivalent).
• Job Knowledge: Strong knowledge of statutory compliance, GST, and financial regulations applicable in India. Knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Evaluation and Selection Criteria

• Step 1: HR Pre‑Screening: All Job Applications received will be collated by HR and preliminary screening will be conducted based on the minimum education and experience requirements mentioned above. The Applicants that do not meet the education and experience criteria will not be considered further for the selection process. All the qualified applications will be handed over by HR to the Selection Panel.
• Step 2: Qualified applications will be further reviewed by the Selection Panel. The Selection Panel will assess and rank all the applications based on the following factors for a maximum of 100 points: Job Knowledge (40 points); NGO Accounting Work Experience + Admin operations experience (60 points). The written test will be conducted for the most highly rated applications.
• Step 3: Based on the written test assessment, applications will be further shortlisted for Step 3 i.e. Interview. The applications will be evaluated by the Selection Panel for the final selection, based on the following evaluation factors for a maximum of 100 points: Job Knowledge and Skills related to Admin Accounting (20 Points); Work Experience (20 Points); Statutory Compliance knowledge (20 Points); Teamwork and Collaboration (20 Points); Communication Skills (20 Points).