Field Coordinator - Admin and Finance

ChildFund; Khordha; On-site; INR 600,000 - 900,000; Full time

Job summary

ChildFund invites applications for Field Coordinator - Admin and Finance (Grade-4) in Bhubaneswar, Odisha. The role oversees all admin and finance tasks with a focus on procurement, bookkeeping, vendor management and cash flow support.

The successful candidate will prepare financial reports, maintain policies, and support the Office with HR and finance collaboration. Two-year fixed-term contract subject to performance and funds availability.

Qualifications

• Bachelor's degree in Finance/Commerce/Accounts preferred.
• Minimum 2 years of accounting and administration experience, NGO experience preferred.
• Fluent English, both written and verbal.
• Strong computer skills with MS Office; well organized and team-oriented.

Responsibilities

• Ensure proper and effective implementation of admin and finance activities.
• Verify and finalize bills and vouchers for payments.
• Update records daily in the accounting system.
• Prepare fund projections and fund requests with support from field officers.
• Prepare monthly financial statements and share with Finance team.

Skills

MS Office

Team player

Self-starter

Results-oriented

Education

Bachelor's in Finance/Commerce/Accounts

Tools

Tally

Job description

Job Summary

Position title and grade: Field Coordinator - Admin and Finance (Grade-4)

Type/Duration: Fixed-Term (Two years with possibility of extension subject to organizational needs, satisfactory performance, and funds availability)

Position location: Bhubaneswar, Odisha

Work schedule: Monday to Friday, 9:00 AM to 5:00 PM, 40 hours per week

Telework eligible: No

Reports to: Specialist, State Program Partnership-Odisha

Position role

Field Coordinator, Admin and Finance will be responsible for handling all admin and finance related tasks for the assigned location/s, such as - managing procurement, vendor management, handling day-to-day bookkeeping and accounting, handling office expenses, managing cash flow, support in preparing financial reports, etc. in line with internal policies and statutory requirements.

Safeguarding

Remain alert and responsive to any safeguarding risks; acquire and maintain the relevant knowledge and skills necessary to promote strong safeguarding practices; understand and adhere to ChildFund India's Safeguarding Policy and Procedures; and conduct yourself at all times in a manner consistent with ChildFund India's safeguarding principles and standards.

Primary Responsibilities

• Ensure proper and effective implementation of admin and finance activities.
• Verify and finalize bills/ vouchers for payments.
• Update the records on day to day basis in the accounting application.
• Prepare fund projections and fund requests for implementation of different activities with support from Filed officer, Programs.
• Prepare a financial statement on expenses against funds received every month and share it with the Finance team monthly.
• Provide technical assistance to the office employees on personnel policies, purchase, record keeping, risk management and contract administration.
• Provide administrative support to the field team, including travel arrangements, support in conducting meetings, arranging field visits, facilities management, etc.
• Handle vendor management for equipment, supplies, printing services, and maintenance of equipment under established guidelines.
• Responsible for providing remuneration details of the field team to HR and finance teams monthly.
• Work closely with the Admin, HR, and Finance team in the zonal/cluster office as well as in the country Office, for the support required.
• Any other responsibility as assigned by the Line Manager.

Minimum qualifications

• Education: Bachelor's in Finance/ Commerce /Accounts preferred.
• Work Experience: Minimum 2 years of experience in accounting and administration. Working experience with NGOs is a must.
• Language Proficiency: Fluency in English both verbal and written, is preferred.
• Skills and Abilities: Strong computer skills, with familiarity in using Microsoft Office suite applications. Organised, team player, self-starter and results-oriented individual. Be gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.
• Job Knowledge: Knowledge of Tally and other accounting software. Excellent presentation, public speaking, and interpersonal skills.

ChildFund's Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Evaluation and Selection Criteria

Step 1: HR Pre-Screening: All Job Applications received will be collated by HR and preliminary screening will be conducted based on the minimum education and experience requirements mentioned above. The Applicants that do not meet the education and experience criteria will not be considered further for the selection process. All the qualified applications will be handed over by HR to the Selection Panel.

Step 2: Qualified applications will be further reviewed by the Selection Panel. The Selection Panel will assess and rank all the applications based on the following factors for a maximum of 100 points:

• Job Knowledge 40 points
• Work Experience 40 points
• Digital literacy tool proficiency 20 points

Step 3: Based on the written test assessment (If or as required), applications will be further shortlisted for Step 3 i.e. Interview. The applications will be evaluated by the Selection Panel for the final selection, based on the following evaluation factors for a maximum of 100 points.

• Technical knowledge and Applied skills 25 points
• Work Experience 25 points
• Teamwork Interpersonal Collaboration 15 points
• Problem Solving and Critical Thinking 15 points
• Communication Skills 10 points
• Organizational and Cultural Alignment 10 points

Commitment to safeguarding

ChildFund India's Safeguarding Policy and Procedures will be strictly adhered to throughout the engagement period to ensure the safety, dignity, and well-being of children and vulnerable adults. ChildFund India maintains a zero-tolerance approach towards sexual exploitation, abuse, harassment (SEAH), and all forms of harm by staff, partners, consultants, vendors, and representatives in the delivery of its programmes and services. The organisation is committed to maintaining a safe and respectful environment within the workplace and in the communities where it operates. Accordingly, the selected candidate will be required to sign ChildFund India's Safeguarding Commitment and Behavioural Protocol as part of the