Facilities Executive

Jones Lang LaSalle Incorporated; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Mumbai is seeking a Facilities Executive to manage technical services, monitor maintenance practices, and oversee safety and compliance on-site. The role requires strong leadership, vendor coordination, and hands-on operation of building systems.

You will supervise PPM activities, ensure adherence to safety standards, and work with the building manager to optimize energy and utility management while maintaining high service levels.

Qualifications

• Over 5 years of FM experience (Soft Service) plus relevant Engineering/Diploma qualifications.
• Engineering graduate with 2+ years OR Diploma graduate with 4+ years in relevant field.

Responsibilities

• Oversee maintenance of cooling/heating, plumbing, electrical systems and equipment.
• Set up SOPs for critical environment management and site compliance.
• Lead Planned Preventive Maintenance and risk/safety practices on site.
• Coordinate with vendors/contractors to ensure service delivery and adherence to schedules.

Skills

Leadership

Communication

Vendor management

Tendering

Education

Engineering graduate

Diploma graduate

Property/Building/Facilities management

Job description

## Facilities ExecutiveApply: On-site: Mumbai, MH: Full time: Posted Today: REQ526886**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Job DescriptionExecuting flawless technical activitiesAs the go-to person in all things technical, you’ll keep the Company up to speed on operating and utilities costs. Together with the building manager, you will monitor the invoices for technical services rendered. Aside from these, you’ll keep an eye out on the maintenance practices of our contractors to ensure that their scope of work is aligned with manufacturer recommendations and our own preventive maintenance standards.You’ll also oversee the repair and maintenance of cooling and heating systems, plumbing and water supply, electricity and lighting fixtures, and other equipment and supplies. Moreover, you’ll be in charge of performing routine inspection, inventory and documentation of these systems.Set up Standard Operating Procedures for the management of the critical environment and ensure compliance at site. · Understands the engineering design and operational aspects of the utility systems and equipment's at location · Must be able to recognize system shortcomings and respond to operational and emergency situations. · Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule. · Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations. · Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures. · Implement the pre-emptive maintenance program to reduce the risk of sudden failures of critical equipment · Provide training to on-site teams on equipment procedures and implementation. · Support service delivery teams on equipment maintenance and upkeep. · Conduct regular inspections to ensure that the procedures are being followed and updated as required. · Implement and manage an audit programme to ensure the exposure to risk is minimised. · Communicate to the FM through on all incidents and all important operational issues which requires his assistance, guidance and approval. · Adhere to the reporting procedures as per JLL standards and requirements · Follow the Standard process for managing all FM requirements at the location. · Ensure building compliances are checked for site and records maintained Ensure · Planned Preventive Maintenance activities are undertaken in accordance with the schedule. · Ensure the implementation and management of Risk and Safety work practices as per standards · Implement regular inspections of the facility on energy conservation, maintenance practices, utility management and risk management procedures. · Provide training to on-site teams on equipment procedures and implementation. All desired trainings are completed as per schedule · Conduct regular meetings with vendor partners and ensure delivery standards / schedules are met · Implement and manage an internal audit programme to ensure the exposure to risk is minimised. **Health and Safety** · Ensure compliance with statutory regulations on fire, health and safety standards. · Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintained at all times. **Others** · Maintain equipment database for site. · Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings. · Initiate strategies to achieve measurable improvements in energy consumption. · Monitor adhok jobs and project work. · Prepare / provide input to the site monthly report to be submitted by FM Performance objectives and Key Performance Measures · Manage all FM related requirements for the location to the end user satisfaction levels and maintain JLL standards on deliverables. · Registers for M&E Operations · Log Book, PPM Reports, Check Lists maintained on site · Management Savings initiatives proposed for the location · Closure of helpdesk complaints as per TAT · Daily, weekly and monthly reports submission on time · Vendor staff attendance checks and validation · Statutory audit coordination Providing sound leadership to boost resultsActs as leadership role model for Jones Lang LaSalle by behaving consistently with cultural requirements. Set stretch targets for self to achieve maximum team performance.**Is able to make difficult decisions and resolve problems or improve operations**. Actively searches out opportunities to achieve bestresults* Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.* Gains respect of Jones Lang LaSalle people, clients, and where appropriate, with the broader business community.Mastery in the fieldWorking for a global real estate leader like JLL, you must demonstrate technical expertise that will help you go head-to-head with some of the industry’s most brilliant minds.Having said so, the ideal candidate must be aHaving an experience of more than 5 years in Facility Management – Soft Service and Engineering graduate with minimum of 2 years experience or Diploma graduate with 4 plus years of experience in the relevant field.Tertiary qualifications in property, building or facilities management required andContract Administration experience required.Excellent people skills andability to interact with a wide range of client staff and demands,Demonstrated experience with tendering and service improvement initiatives required.Knowledge of Occupational Safety requirements with effective listening, communicates through actions and examples. Have strong written and oral communication skills.We’ll also expect you to work as a part of a diverse team in both leadership and individual contributor expertise.**Location:**On-site –Mumbai, MH**Scheduled Weekly Hours:**48