Facilities Coordinator

Charles River; India; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Charles River is seeking a Facilities Manager to oversee day-to-day operations of the site, including buildings, utilities, calibration, and safety systems. You will manage external contractors, coordinate with QA for SOPs and compliance, and lead on-site activities to ensure safe, efficient operations.

The role requires a Bachelor’s in Biological Science or related field, 1–2 years in molecular/microbiology/chemistry, and strong communication and cross-functional collaboration skills.

Qualifications

• Bachelor degree in Biological Science or related discipline required.
• 1-2 years of molecular, microbiology, or chemistry experience.
• QC Microbiology lab experience in pharma is an advantage.
• Equivalent combination of education and experience acceptable.
• Strong communication, presentation and cross-functional collaboration skills.

Responsibilities

• Provide engineering/technical support and ensure efficient facility management.
• Direct development and ensure compliance with quality systems and SOPs with QA.
• Overall responsibility for plant, equipment, utilities, security, and building services.
• Manage installation, maintenance, operation, repair of equipment and facilities (HVAC, pumps, boilers, AHUs, etc.).
• Maintain facility housekeeping and manage external cleaning services.
• Support design/review of facility projects and capital expenditure justification.
• Oversee daily operations in facilities and calibration; ensure staff understand roles.
• Write/approve SOPs related to activities with QA collaboration.
• Manage external contractor services: quotes, risk assessments, permits, etc.
• Coordinate with local and corporate security; manage on-call team.
• Perform other duties as requested by Site Management.
• Develop and coordinate safety, health and environmental systems; conduct risk assessments.

Skills

Communication skills

Presentation skills

Cross-functional collaboration

Microsoft Office

Education

Bachelor's degree in Biological Science or related discipline

Tools

Microsoft Office

Job description

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For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

General management of all matters relating to Facilities for the day-to-day operation of the site in compliance with appropriate Regulatory, Statutory and Corporate standards. Responsibility for all services and facilities to the site. Management of Facilities, small projects, Equipment Calibration, EH&S, Security and all external Contractors.

DUTIES & RESPONSIBILITIES

• Provide engineering/technical support and ensure efficient management and operation of the facility.
• Direct the development of and ensure compliance with all quality systems, department policies, practices and procedures (SOPs, safety procedures and biosecurity protocols) including all external Regulatory Bodies in conjunction with QA department.
• Overall responsibility for all plant, equipment, utilities, security, building services and pest control.
• Manage the installation, maintenance, operation, repair and adjustments made to all equipment and Facilities e.g. (HVAC, pumps, boilers, air handling units, air compressors, etc.).
• Maintain the facility to a high standard of housekeeping and manage external cleaning company within this area.
• Support with relevant Global Facilities Depts personnel, the design, review in-house, value engineering and construction management for facility projects, and prepare capital expenditure template and related justification.
• Oversee daily operational activities in Facilities and Equipment Calibration. Ensure all reporting staff and \ or Contractors understand their roles and responsibilities and their tasks are performed in accordance with site procedures.
• Responsible for ensuring appropriate SOPs, protocols, reports etc are written by trained personnel and contain true and accurate information. Writing and\or approval of SOPs related to the activities in conjunction with QA department.
• Overall management of all external contractor services to include quotations/costs, risk assessments, method statements and work permits in advance of work being carried out.
• Work in conjunction with local security contractors and corporate security.
• Manage the Technical "On-Call" Team activities
• Any other duties/responsibilities requested by the Site Management.

H&S and Environment

• To develop and co-ordinate the operation, development and organisation of safety, health and environmental systems at the site to include implementing policies, record keeping, monitoring and compliance.
• Investigate, record and report {local and global} any incidents, accidents or dangerous occurrences as per company policy and legislation, take remedial action where required in addition to KPI development and management.
• Management of the site Enablon safety reporting software tool.
• To draft all required risk assessments and other practical requirements as necessary under Health & Safety legislation.
• Point of contact on all Health & Safety and environmental matters for Staff and the Management Team.
• Maintenance of the Life Saving Systems on-site as required by legislation with appropriate oversight of fire warden training as necessary.
• Management of contractors regarding any/all on-site work which may affect Health and Safety while ensuring legal requirements surrounding permitting are in place.
• Regular Health & Safety audits/inspections (internal & External) across the site in line with EHS approved inspection schedule,
• To be responsible for ensuring that a safe working environment is maintained for all employees of CRL and visitors to the site, by observing all safety procedures and working methods, by making proper use of protective clothing and equipment and by reading, understanding and following all safety documents issued.
• Energy Management: Overall responsibility to manage electricity, fuel, water, wastewater and waste from a budgetary and regulatory standpoint. Perform energy audits.

Equipment Calibration

• Manage the Equipment Calibration activities on site
• Complete Equipment Calibration or manage vendor calibration activities as per schedule and in accordance with Regulatory requirements
• Have the ability to understand Equipment Calibration tasks on various types of instrumentation including temperature, pressure, humidity, volume, pH and conductivity analyzers
• Suggest continuous improvement ideas for processes and Equipment Calibration activities
• Maintain all documentation in an organized and controlled manner in compliance with GMP.
• Provide Instrumentation/Equipment Calibration support to Facilities, Quality Assurance Team and Operations.
• Represent, Communicate and Coordinate Equipment Calibration activities with Management, Testing Departments, Equipment Vendors, Service Suppliers and Clients.

Job Qualifications

• Education: Bachelor degree in Biological Science or related discipline required.
• Experience: 1-2 years of experience in Molecular, Microbiology, or Chemistry.
• QC Microbiology Lab experience particularly in the Pharma setting is an advantage
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Other: Must possess excellent communication and presentation skills and the ability to work cross-functionally. Proficient in the use of Microsoft Office applications

PHYSICAL DEMANDS:

• Lifting, Standing, working overhead and at height as required.
• Manual Work as required.
• Participate as Technical "On-Call" Team member.

WORK ENVIRONMENT:

About Microbial Solutions
Our Microbial Solutions business group has a comprehensive portfolio of endotoxin testing, microbial detection and microbial identification products and services is unlike any other, and has been purposefully designed to meet the complex and ever-changing needs of the industry. We help clients to ensure product safety and quality with easy-to-use yet robust testing solutions that satisfy regulatory requirements, support critical decision making and improve operational efficiencies.

About Charles River
Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base include global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increase to $2.62 billion.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well‑being of many across the globe. We have proudly supported the development of 80% of the drugs approved by the FDA in the last five years.

We’re committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Equal Employment Opportunity
Charles River Laboratories is an Equal Opportunity Employer – all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin,veteran or disabilitystatus.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.