Expert - General Administration

Jaivel Aerospace Limited; Ahmedabad District; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Health insurance

Job summary

Jaivel Aerospace Limited is seeking an Expert - Administration (General) to lead administrative operations in a fast-paced technical environment. You will own projects, ensure timely delivery within budget, and coordinate logistics, safety, facilities, and visitor management.

The role requires strong English communication, ability to liaise with government authorities, and experience with ERP systems. Travel planning and SOP development are part of the job, with a focus on achieving KPI targets

Qualifications

• Experience in administration with a focus on logistics, security, safety and facilities management.
• Strong English communication and stakeholder liaison skills.
• Proficient in MS Office and ERP systems.

Responsibilities

• Manage logistics, security, safety, facility, transport and company vehicle fleet.
• Liaise with government authorities and audits.
• Oversee visitor management, international travel, visa and hotel arrangements.
• Ensure ISO9001/AS9100 quality standards awareness and lean/six sigma principles.

Skills

English communication

Public relations

MS Office

Problem solving

Tools

ERP software (Epicor/SAP/NetSuite)

Job description

We are a team of designers,developers, engineers and craftsmen coming from diverse backgroundsand nationalities with a wide range of skills, interests andexpertise. All of us propel our expertise in substantially improvingperformance of advanced manufacturing programs through our passionfor innovation and attention to the finest details. Every project bringsdifferent problems to solve, and we build bespoke solutionsfor each. Our team’s relentless pursuit to cut through complexityto offer simplified and intuitive solutions has inspired thetrust of global 100 clients.

Job Description

Expert - Administration (General)

About the Role:

We are looking foran Expert - Administration (General), who thrives in a highperformance and fast paced technical environment. As an Expertwithin the Administration (General) team, you will have fullproject ownership, ensuring that our end customer receives agreat product.

What you'll deliver:

• Work to teamplan & deliver your tasks on-time & within budget
• Evaluate yourwork progress to the plan and make required course corrections
• GeneralAdministration of logistics, security, safety, facility,transportation, company vehicle fleet
• Publicrelations, liaison with govt authorities, local police,manage audits
• Daily VisitorManagement, Host international guest visits and detailarrangements of entire itinerary
• Company healthinsurance, health and safety, first aid & surroundingmedical facilities, fire safety readiness
• Domestic andInternational travel, visa and hotel arrangements
• Canteenadministration and food kiosk stock management, patty cash management
• Daily shiftsarrangements, communication and staff transportation administration
• Statutorycompliance and renewal of various facility and building licenses
• Detail andclear communication, documentation of administration activity
• Meticulouslyplan and host company events and festival celebration
• Support swiftresolution of non-conformance to minimise impact on project objectives
• Guide fellowteam members to deliver 'right first time' &'on time in full'
• Understandproject goals and objectives and complete your task within budget
• Supportdevelopment of standard operating procedures (SOP) and best practices
• Followfunction's performance and improvement processes in your work
• Implement lean& 5S visual work environment principles in processes
• Align yourwork to meet your KPIs to achieve your growth goals
• Supportinternal audit & evaluate KPI trend and implementrequired course corrections
• Supportonboarding of new team members
• Refinelearning material & lead discussion forums
• Make yourstructured learning program and enhance your skills & knowledge
• Make &implement your performance & economic growth plan
  

What you'll need:

• Passion forour Vision: Transform Manufacturing
• 6+ years oftotal working experience in related domain
• In-depthdomain knowledge gained at an education institution or self-learnt
• Pleasantpersonality with strong English communication, keen &detail observation and negotiation skills
• High level ofcomputer knowledge of administration tools and online interactions
• Fast decisionmaking and problem solving with natural public relations ability,
• Confidence& politeness to positively interact with national andinternational senior company and govt officials
• Understandingof international travel, visa and hotels and experience oforganising meticulously planned events
• Refinedknowledge of quality management systems and ISO9001/AS9100 standards
• Refinedunderstanding of lean & six sigma principles
• Refinedknowledge of engineering fundamentals and emerging technologies
• Refinedknowledge of risk identification and it's management andmitigation actions
• Flexibility togo beyond normal work hours in time of need and supportother functions
  

Must have:

• Initiative toguide fellow team members to positively engage with crossfunctional teams
• Respectfulbehaviour and willingness to adapt company code of conduct
• Initiative toguide fellow team members to learn, to do their best workand grow
• Initiative andcourage to explore new ideas and learn from the mistakes
• Perfectionistapproach and meticulous to the finest detail in everythingthat you do
• Clear andconcise written & verbal English language communicationas well as presentation skills
• Refined skillsin Excel, Outlook, PowerPoint, Teams of other MS Office software

Nice to have:

• Experience ofimage processing software like - Photoshop, GIMP, Inkscape
• Experience ofpublishing software like - Adobe InDesign, MS Publisher
• Experience ofworking with leading ERP software like - Epicor / SAP / NetSuite