Executive - Travel Admin

Remidio; Bengaluru; On-site; INR 400,000 - 640,000; Full time

Job summary

Remidio Innovative Solutions in Bengaluru seeks an Executive – Travel Admin to manage end-to-end domestic and international travel for employees, including bookings, visa coordination, and expense tracking.

The role emphasizes adherence to travel policies and budgets, cost optimization, and timely communication of itineraries and visa updates to staff. A Bachelor's degree and 1–3 years of relevant experience are required.

Qualifications

• Bachelor's degree or equivalent in Finance, Accounting, Travel & Tourism, or Business Administration.
• 1–3 years in Travel Desk, Travel Administration, or Finance & Accounts role.
• Experience handling domestic and international travel bookings and visa coordination.
• Understanding travel expense management, financial processes, and reimbursements.
• Familiarity with corporate travel policies, approvals, and budgets.
• Proficient in Excel or related financial/travel software.
• Excellent organizational and time-management skills.
• Ability to manage multiple travel requests simultaneously.

Responsibilities

• Manage end-to-end domestic and international travel arrangements for employees, including bookings.
• Coordinate international visa applications, documentation, scheduling, and liaising with agencies/embassies.
• Ensure travel arrangements comply with travel policies and budget guidelines.
• Manage travel expenses and budgets with verification and reconciliation.
• Coordinate with employees, travel agencies, hotels, airlines and providers for seamless travel.
• Prepare and maintain travel-related financial reports and expense statements.
• Monitor bookings/expenses to identify cost-saving opportunities.
• Maintain documentation of bookings, visas, invoices, and reimbursements.
• Communicate itineraries, confirmations, visa updates, and travel information to employees.

Skills

Travel Coordination

Financial Analysis

Communication Skills

Travel Expense Management

Analytical Skills

Budgeting

Cost Optimization

Financial Reporting

Compliance Management

Attention to detail

Education

Bachelor's degree in Finance, Accounting, Travel & Tourism, Business Administration

Tools

Microsoft Excel

Job description

Remidio is a global pioneer in AI-driven eye care, transforming healthcare with innovative ophthalmic equipment. As India's first to secure CDSCO approval for adaptive ophthalmic AI and CE marking under EU-MDR, we lead early detection of diseases like diabetic retinopathy, glaucoma, and AMD, with ambitions to address systemic conditions like CVD and CKD. Our FDA-registered devices have screened over 16 million patients across 40+ countries, delivering fast, precise diagnoses. Founded 15 years ago with a vision to democratize preventive care, Remidio combines innovation and empathy to make quality healthcare accessible worldwide.

About the Job

The Executive – Travel Admin will be responsible for managing end-to-end domestic and international travel arrangements, along with travel-related financial and administrative activities. The role involves coordinating bookings, managing visa processes, ensuring adherence to company travel policies, monitoring travel expenses, and supporting cost optimization.

Department: Admin

Key Responsibilities

• Manage end-to-end domestic and international travel arrangements for employees, including flight, hotel and other travel-related bookings.
• Coordinate international visa applications, including documentation, appointment scheduling, application tracking, and liaising with visa agencies and embassies wherever required.
• Ensure all travel arrangements comply with the company's travel policies, approval processes, and budgetary guidelines.
• Manage travel expenses and budgets, ensuring accurate tracking, verification, and reconciliation of travel-related costs.
• Coordinate with employees, travel agencies, hotels, airlines, and other service providers to ensure seamless travel experiences.
• Prepare and maintain travel-related financial reports, expense statements, and reimbursement records.
• Monitor travel bookings and expenses to identify cost-saving opportunities and optimize travel expenditure.
• Maintain proper documentation and records of travel bookings, visa applications, invoices, and reimbursements.
• Ensure timely communication of travel itineraries, booking confirmations, visa updates, and relevant travel information to employees.

Qualifications & Experience

• Bachelor's degree in Finance, Accounting, Travel & Tourism, Business Administration, or a related field.
• 1–3 years of experience in a Travel Desk, Travel Administration, or Finance & Accounts role.
• Experience managing domestic and international travel bookings and visa coordination.
• Strong understanding of travel expense management, financial processes, and reimbursement procedures.
• Familiarity with corporate travel policies, approval workflows, and budget management.
• Proficiency in Microsoft Excel and other financial or travel management software.
• Excellent organizational, coordination, communication, and time management skills.
• Strong attention to detail and ability to manage multiple travel requests simultaneously.

Required Skills

Travel Coordination Financial Analysis Communication Skills Travel Expense Management Analytical Skills Budgeting Cost Optimization Financial Reporting Compliance Management Attention to detail