Executive Secretary – Saligramam – Construction Company – Immediate Joiners

Sanvi Business Solutions; Chennai District; On-site; INR 893,000 - 1,004,000; Full time

Job summary

Leading Construction Company in Saligramam, Chennai, Tamil Nadu is seeking an experienced Executive Secretary to support the CMD/Senior Management with calendar management, travel arrangements, and correspondence.

The role requires 10-15 years of executive support experience, a Bachelor’s degree (MBA or Secretarial/Office Administration certification preferred), fluency in English and Tamil, and strong MS Office skills.

Qualifications

• 10-15 years experience as Executive Secretary / PA to CXO / Senior Management, preferably in Construction, Real Estate, or Infrastructure industry
• Bachelor’s degree. MBA or Secretarial/Office Administration certification preferred
• Excellent written and verbal communication in English & Tamil
• Advanced proficiency in MS Office, Email, and Presentation tools
• Strong organizational, time management, and multitasking skills
• High level of professionalism, confidentiality, and presentable personality
• Must be able to work from Saligramam, Chennai office

Responsibilities

• Manage CMD/Senior Management calendar, schedule meetings, appointments, site visits, and travel arrangements
• Prepare agendas, take minutes, draft letters, presentations, reports, and proposals
• Act as a liaison between management, clients, vendors, contractors, and government departments
• Coordinate with Projects, Accounts, HR, and Site teams for smooth operations and follow-ups
• Track project updates, deadlines, and ensure timely reporting to management
• Maintain confidential files, contracts, legal documents, and project records with discretion
• Handle documentation for tenders, client meetings, and statutory compliance
• Oversee office administration, vendor coordination, and guest hospitality
• Prepare daily/weekly reports for management on operations and pending tasks

Skills

English & Tamil communication

Time management

Organizational skills

Discretion/confidentiality

Education

Bachelor’s degree

MBA or Secretarial/Office Administration certification preferred

Tools

MS Office

Email

Presentation tools

Job description

*Job Description: Executive SecretaryCompany:* Leading Construction Company

*Location:* Saligramam, Chennai, Tamil Nadu

*Experience:* 10-15 Years

*Salary:* Rs. 80,000 — Rs. 90,000 per month

*Role & Responsibilities:* 1. Manage CMD/Senior Management calendar, schedule meetings, appointments, site visits, and travel arrangements

1. Prepare agendas, take minutes, draft letters, presentations, reports, and proposals
2. Act as a liaison between management, clients, vendors, contractors, and government departments
3. Coordinate with Projects, Accounts, HR, and Site teams for smooth operations and follow-ups
4. Track project updates, deadlines, and ensure timely reporting to management
5. Maintain confidential files, contracts, legal documents, and project records with discretion
6. Handle documentation for tenders, client meetings, and statutory compliance
7. Oversee office administration, vendor coordination, and guest hospitality
8. Prepare daily/weekly reports for management on operations and pending tasks

Requirements:

1. 10-15 years experience as Executive Secretary / PA to CXO / Senior Management, preferably in Construction, Real Estate, or Infrastructure industry
2. Bachelor’s degree. MBA or Secretarial/Office Administration certification preferred
3. Excellent written and verbal communication in English & Tamil
4. Advanced proficiency in MS Office, Email, and Presentation tools
5. Strong organizational, time management, and multitasking skills
6. High level of professionalism, confidentiality, and presentable personality
7. Must be able to work from Saligramam, Chennai office

Work Location: Saligramam, Chennai.

Immediate joiners are preferred.