Executive Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Lucknow; On-site; INR 500,000 - 750,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to support the Managing Director and Executive Director in Lucknow. The role involves calendar management, email correspondence, travel planning, and coordination with vendors, along with preparing presentations and reports.

You will maintain confidentiality and handle documentation, meetings, MoMs, and expense tracking while liaising with accounts and internal teams to ensure smooth operations for the leadership.

Qualifications

• No formal qualifications provided in the job posting.

Responsibilities

• Calendar management and scheduling meetings as required.
• Respond to emails on behalf of the MD & Executive Director as required.
• Arrange travel, visas, and related travel logistics.
• Assist with offsite and in-house event planning; manage gifts for Diwali/Christmas.
• Coordinate with external vendors and vendor management.
• Organize meetings and book meeting rooms as per requirement.
• Record meeting minutes and share with attendees (MoM).
• Track credit card expenses and liaise with accounts to submit bills.
• Prepare documents, presentations and reports as needed.
• Draft, edit and proofread emails, memos and reports for the CEO.
• Maintain high integrity, ethics and confidentiality in all interactions.
• Maintain confidential information and support research/presentations when required.

Job description

Role & responsibilities

• Calendar management & scheduling meeting arrangements as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangement as and when required
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordination with external vendors / vendor management
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes & sharing with attendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
• Prepare documents, presentations, reports etc as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintaining confidential information / making presentations & researching when required