Executive Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Indore District; Sur place; INR 400 000 - 700 000; Plein temps

Résumé du poste

Intellectual Capital HR Consulting Pvt. Ltd. in Indore is seeking an Executive Assistant to support the Managing Director and Executive Director by managing calendars, coordinating communications, arranging travel and events, and handling confidential information with discretion.

The role involves drafting and proofreading documents, preparing presentations and reports, coordinating with vendors, and maintaining meticulous records including meeting minutes and expense tracking.

Responsabilités

• Calendar management and scheduling meetings as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangements as required
• Assisting with offsite and in-house event planning; gifts for Diwali/ Xmas
• Vendor management and coordination with external vendors
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes and sharing with attendees later (MoM)
• Tracking credit card expenses and liaising with accounts to submit bills
• Prepare documents, presentations, reports as required
• Draft, edit, and proofread emails, memos, reports and other documents for the CEO
• Maintain confidentiality and integrity in all interactions and communications
• Research and presentation work as required

Description du poste

Role & responsibilities

• Calendar management & scheduling meeting arrangements as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangement as and when required
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordination with external vendors / vendor management
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes & sharing with attendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
• Prepare documents, presentations, reports etc as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintaining confidential information / making presentations & researching when required