Executive Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Kolkata District; On-site; INR 279,000 - 614,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. is seeking an Executive Assistant to support the MD and Executive Director by managing calendars, scheduling meetings, and handling correspondence. The role includes travel planning, vendor liaison, and coordinated event support for offsite and in-house activities.

The ideal candidate will maintain confidentiality, prepare documents, and coordinate with accounts for expense submission. This position offers a dynamic work environment in Kolkata.

Responsibilities

• Calendar management & scheduling meetings as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, visa & travel coordination as required
• Assisting with offsite & in-house event planning; gifts for Diwali/Christmas
• Vendor coordination & liaison with external vendors
• Organizing meetings and booking meeting rooms as per requirement
• Note-taking during meetings and sharing MoM with attendees
• Tracking credit card expenses and liaising with accounts to submit bills
• Prepare documents, presentations, reports as required
• Draft, edit, and proofread emails, memos, reports on behalf of the CEO
• Maintain confidentiality and integrity in all interactions
• Research and presentation work as needed

Skills

Calendar management

Executive support

Vendor coordination

Travel planning

Job description

Role & responsibilities

• Calendar management & scheduling meeting arrangements as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangement as and when required
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordination with external vendors / vendor management
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes & sharing with attendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
• Prepare documents, presentations, reports etc as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintaining confidential information / making presentations & researching when required