Executive Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Coimbatore District; On-site; INR 250,000 - 360,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in Coimbatore requires an Executive Assistant to support the MD and Executive Director with calendar management, email handling, travel planning, and meeting setup.

The role includes preparing documents, minutes, and presentations, coordinating with external vendors, and ensuring confidentiality in all communications. Proactive in event support and expense tracking, you will enable smooth daily operations.

Responsibilities

• Calendar management and scheduling meetings
• Responding to emails on behalf of the MD & Executive Director
• Travel arrangements, visa & travel planning
• Assisting with offsite and in-house event planning
• Vendor coordination and vendor management
• Organizing meetings and booking meeting rooms
• Note-taking of meeting minutes and sharing with attendees (MoM)
• Tracking credit card expenses and coordinating with accounts to submit bills
• Preparing documents, presentations, and reports
• Drafting and proofreading emails, memos, and reports for the CEO
• Maintaining confidentiality and high ethical standards in communications
• Handling confidential information and supporting presentations and research as required

Job description

Role & responsibilities

• Calendar management & scheduling meeting arrangements as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangement as and when required
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordination with external vendors / vendor management
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes & sharing with attendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
• Prepare documents, presentations, reports etc as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintaining confidential information / making presentations & researching when required