Executive Secretary

Intellectual Capital HR Consulting Pvt. Ltd.; Chandigarh; On-site; INR 400,000 - 700,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. seeks an Executive Assistant to support the Managing Director and Executive Director in daily operations. The role involves calendar management, travel planning, and event coordination to ensure smooth executive workflows.

The candidate will draft and proofread emails, prepare documents, and maintain confidentiality in all interactions. Strong organizational skills and vendor coordination are essential.

Responsibilities

• Calendar management and scheduling meetings for required
• Responding to emails on behalf of the MD and Executive Director
• Travel arrangements, visas and related travel needs
• Assist with offsite and in-house event planning and gifts for occasions
• Coordination with external vendors and vendor management
• Organizing meetings and booking meeting rooms as required
• Note-taking and distribution of meeting minutes (MoM) to attendees

Job description

Role & responsibilities

• Calendar management & scheduling meeting arrangements as required
• Responding to emails on behalf of the MD & Executive Director as required
• Travel arrangements, Visa & travel arrangement as and when required
• Assisting with offsite & in-house event planning. Gift's for Diwali /X'mas etc
• Coordination with external vendors / vendor management
• Organizing meetings and booking meeting rooms as per requirement
• Noting down meeting minutes & sharing with attendees later (MoM)
• Keeping track of credit card expenses & liaising with the accounts team as required to submit bills
• Prepare documents, presentations, reports etc as per requirement
• Draft, edit, and proofread emails, memos, reports, and other documents on behalf of the CEO
• Maintain a high level of integrity, ethics, and confidentiality in all interactions and communications
• Maintaining confidential information / making presentations & researching when required