Executive - Purchase and Planning

Epic Agro Products; Madhyamgram; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Epic Agro Products in Madhyamgram, West Bengal, is seeking an Executive for Purchase & Planning to ensure timely procurement of raw materials, packaging and engineering items, aligned with production needs.

The role involves PO processing, vendor coordination, stock control, logistics, and MIS reporting, with cross-functional interaction across Production, Planning, Stores and Finance to maintain cost-effective operations.

Qualifications

• Graduate in Commerce or related discipline.
• 5–10 years of experience in Purchase/Procurement in manufacturing/FMCG/food & beverage.
• Proficient in PO processing, vendor management, inventory control, and procurement documentation.
• Proficiency in MS Excel and ERP/MRP systems.
• Strong coordination, negotiation, and communication skills.

Responsibilities

• Prepare and process POs for Raw Materials, Packaging Materials, and engineering materials.
• Coordinate with vendors for quotations, delivery schedules, and terms.
• Obtain approvals and ensure timely PO issuance.
• Track deliveries and process payments.
• Maintain COAs and support vendor evaluation and cost optimization.
• Monitor stock levels, conduct weekly inventory, and report variances.
• Coordinate with Stores, Production, Planning to ensure material availability.
• Arrange transportation for material movement and ensure timely documentation.
• Maintain daily/monthly procurement and inventory MIS reports.
• Cross-functional coordination with Production, Planning, Stores, Quality, Engineering, Finance and HO.

Skills

Purchase operations

Vendor coordination

Inventory management

Logistics coordination

MIS reporting

MS Excel

ERP experience

Education

Graduate in Commerce

Tools

MS Excel

ERP/MRP

Job description

Designation: Executive Purchase & Planning
Reporting To: Factory Manager
Location: Madhyamgram, Badu

For a reputed Bread Factory

Job Purpose

To ensure timely procurement and availability of raw materials, packaging materials, engineering materials, and consumables as per production and operational requirements. The role involves purchase order processing, vendor coordination, inventory monitoring, logistics arrangement, documentation, and procurement MIS to ensure smooth and cost-effective factory operations.

Key Responsibilities

1. Procurement & Purchase Operations

• Prepare and process Purchase Orders (POs) for Raw Materials (RM), Packaging Materials (PM), and engineering materials as per approved requirements.
• Coordinate with vendors for quotations, material availability, delivery schedules, and commercial terms.
• Obtain necessary approvals from HOD/BODs and ensure timely issuance of Purchase Orders.
• Follow up with suppliers for timely delivery of materials and payment processing.
• Ensure timely procurement of materials in line with production plans and factory requirements.

2. Vendor & Supplier Coordination

• Maintain effective coordination with existing suppliers for timely and uninterrupted material supply.
• Coordinate with engineering vendors and concerned personnel for procurement of engineering materials.
• Obtain and maintain Certificates of Analysis (COA) from suppliers for applicable raw and packaging materials.
• Support vendor evaluation, quotation comparison, and cost optimization initiatives.

3. Inventory & Stock Management

• Accurate stock keeping, weekly physical inventory taking and variance monitoring and reporting. Justification for variance of each line item.
• Defective sale and reconciliation and justification for any variance.
• Coordinate with Stores, Production, and Planning teams to monitor material availability and inventory levels.
• Ensure timely identification and procurement of materials to avoid stock-outs and production disruptions.
• Coordinate monthly physical stock taking and prepare stock reconciliation statements.
• Submit monthly stock reconciliation sheets and related reports to Head Office.
• Monitor slow-moving, non-moving, and excess inventory and report to the Factory Manager / HO.

4. Logistics & Transportation Coordination

• Arrange transportation for material lifting from respective manufacturing units / locations, including Geo and Epic units, as required.
• Coordinate with transporters, suppliers, and concerned departments to ensure timely movement of materials.
• Ensure timely processing of transportation-related Purchase Orders and documentation.

5. Scrap Management & Reporting

• Prepare and maintain daily scrap reports with relevant quantity and material details.
• Coordinate with Stores and concerned departments for scrap identification, recording, and reporting.
• Ensure accurate and timely submission of scrap-related MIS to the Factory Manager.

6. Documentation & MIS Reporting

• Maintain proper records of Purchase Orders, vendor quotations, approvals, delivery status, COAs, and procurement-related documents.
• Prepare and submit daily, monthly, and periodic procurement and inventory reports to the Factory Manager / HO.
• Ensure accuracy, transparency, and traceability of all procurement transactions.

7. Cross-Functional Coordination

• Coordinate with Production, Planning, Stores, Quality, Engineering, Finance, and Head Office teams for smooth factory operations.
• Ensure timely availability of materials as per production and maintenance requirements.
• Support the Factory Manager in procurement planning, inventory control, and operational requirements.

Required Qualifications & Experience

• Graduate in Commerce, Business Administration, Supply Chain Management, or a relevant discipline.
• 5-10 years of experience in Purchase, Procurement, or Materials Management in a manufacturing / FMCG / Food & Beverage industry.
• Working knowledge of Purchase Order processing, vendor management, inventory control, and procurement documentation.
• Proficiency in MS Excel and ERP / MRP systems.
• Strong coordination, negotiation, follow-up, analytical, and communication skills.