Executive Purchase

GUFIC BIOSCIENCES LIMITED; Mumbai; On-site; INR 450,000 - 750,000; Full time

Job summary

GUFIC BIOSCIENCES LIMITED in Mumbai seeks a procurement professional to manage purchasing of primary and secondary packaging materials, APIs, excipients, and other raw materials for injectable formulations.

The role emphasizes supplier evaluation, vendor audits, price and terms negotiation, PO creation in SAP/Oracle/Tally, and close coordination with QA/QC, stores, and production to maintain optimal inventory and uninterrupted production.

Qualifications

• Experience in pharma procurement and supplier management.
• Ability to manage vendors and ensure regulatory compliance.

Responsibilities

• Procurement of primary and secondary packaging materials.
• Source APIs, excipients and other raw materials for injectables.
• Vendor management with GMP/USFDA/WHO-GMP compliance.
• Negotiate terms, prices, delivery schedules and payments with vendors.
• PO management in SAP/Oracle/Tally and tracking of open POs.
• Coordinate with QA/QC, stores and production to meet MRP needs.
• Ensure proper documentation (CoAs, DMFs) and assist audits.
• Support budgeting and cost reduction initiatives.

Tools

SAP

Oracle

Tally

Job description

Key Responsibilities

• Procurement of Primary & Secondary Packaging Materials:


• Source and procure active pharmaceutical ingredients (APIs), excipients, and other raw materials specific to injectable formulations.


• Purchase primary and secondary packaging materials like vials, ampoules, rubber stoppers, flip-off seals, cartons, and labels.


• Vendor Management:


• Identify, evaluate, and develop suppliers, especially those compliant with regulatory norms (GMP, USFDA, WHO-GMP, etc.).


• Negotiate terms, prices, delivery schedules, and payment terms with vendors.


• Maintain supplier performance records and ensure timely vendor audits when required.


• Purchase Order Management:


• Generate purchase orders (POs) in ERP systems like SAP, Oracle, or Tally.


• Track and follow up on open POs to ensure timely delivery and avoid stockouts.


• Inventory Coordination:


• Work closely with the stores and production departments to understand material requirements (MRP-based procurement).


• Maintain optimal inventory levels to ensure uninterrupted production.


• Regulatory and Documentation Compliance:


• Ensure all purchased materials have proper documentation CoAs, DMFs, TSE/BSE certificates, etc.


• Assist in audits (internal, external, or regulatory) by providing procurement-related records.


• Cost Control & Budgeting:


• Assist in cost reduction initiatives by identifying alternative vendors or materials.


• Support the finance team in budgeting and cost tracking for procurement activities.


• Coordination & Communication:


• Liaise with QA/QC, production, warehouse, and finance departments for smooth procurement operations.


• Communicate delays, shortages, or quality issues to relevant teams and initiate corrective action.