Executive - Order-to-Cash

Padcare Labs; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

Padcare Labs is seeking an Executive for Order-to-Cash (Billing Verification) based in Pune. You will validate customer master data, verify sales orders, and ensure invoices are accurate before onboarding and renewal, working with Sales, Operations and Finance.

You will also manage invoice submissions by email, chase client acceptance, track statuses, and coordinate with internal teams to resolve discrepancies in Zoho ERP, maintaining meticulous records and clear client communications.

Qualifications

• B.Com / M.Com / CA Inter / MBA (Finance) required.
• Experience: 1-3 years.
• GST invoicing knowledge and basic accounting.
• Hands-on with Zoho Books/Zoho ERP or similar system.
• Proficient in MS Excel or Google Sheets for trackers and reports.
• Strong attention to detail and documentation.
• Clear, professional written communication for client emails.
• Ability to coordinate across Sales, Operations and Finance.

Responsibilities

• Verify customer details for onboarding, including legal name, billing/shipping address, GSTIN, PAN, contact details, and credit terms.
• Check sales orders against approved quotation/PO for pricing, quantity, tax treatment, billing frequency, and contract period.
• Verify renewal sales orders against previous contract terms and revisions to pricing or scope.
• Flag discrepancies to Sales and Operations and get them resolved before ERP approval.
• Keep onboarding and renewal verification records and checklists up to date.
• Send invoices to clients by email with required supporting documents and contract references.
• Follow up until client confirms invoice acceptance.
• Track submission dates, acceptance status, and client queries in an invoice tracker.
• Coordinate with internal teams to fix rejected or disputed invoices and resubmit them on time.
• Share regular status reports on pending acceptances with the O2C Manager.

Skills

Attention to detail

Written communication

Cross-functional coordination

Education

B.Com / M.Com / CA Inter / MBA (Finance)

Tools

Zoho ERP

MS Excel

Google Sheets

Job description

Executive - Order-to-Cash (Billing Verification)

Job Summary

Role overview Key responsibilities: This role covers the finance checks at the start and end of the client billing cycle. The Executive will verify that customer master data and sales orders are accurate before onboarding and renewal, and will make sure clients receive and formally accept their invoices.

Responsibilities

A. Customer Sales Order Verification

• Verify customer details for new client onboarding, including legal name, billing and shipping address, GSTIN, PAN, contact details, and credit terms.
• Check sales orders against the approved quotation, PO, or agreement for pricing, quantity, tax treatment, billing frequency, and contract period.
• Verify renewal sales orders against the previous contract terms and approved revisions to pricing or scope.
• Flag discrepancies to Sales and Operations and get them resolved before the order is approved in the ERP (Zoho).
• Keep onboarding and renewal verification records and checklists up to date.

B. Invoice Submission Acceptance

• Send invoices to clients by email with the required supporting documents, such as the PO, delivery or service proof, and contract references.
• Follow up by email until the client confirms invoice acceptance.
• Track submission dates, acceptance status, and any client queries or rejections in an invoice tracker.
• Coordinate with internal teams to fix rejected or disputed invoices and resubmit them on time.
• Share regular status reports on pending acceptances with the O2C Manager.

Requirements

What were looking for:

• B.Com / M.Com / CA Inter / MBA (Finance)
• Experience: 1-3 years
• Working knowledge of GST invoicing requirements and basic accounting.
• Hands-on experience with Zoho Books or Zoho ERP, or a similar system.
• Proficiency in MS Excel or Google Sheets for trackers, lookups, and basic reports.
• Strong attention to detail and a habit of documenting work.
• Clear, professional written communication for client emails and follow-ups.
• Ability to coordinate across Sales, Operations, and Finance.

Job Details

• Work Mode: Full-time; based in Pune.