executive - HR

TotalEnergies; Mumbai; On-site; INR 300,000 - 540,000; Full time

Job summary

TotalEnergies in Mumbai seeks a Payroll Accounting Assistant to manage payroll postings, adjustments, and related reconciliations. You will handle gratuity, encashment, and incentive provisions, while ensuring audit-ready records and timely month-end closings.

You will also generate payroll MIS, headcount analyses, and dashboards using Excel, and administer the employee loan portfolio with monthly reconciliations per IND AS guidelines.

Qualifications

• Payroll and accounting entries preparation and posting
• Payroll provision entries for gratuity, encashment, and incentives
• Monthly reconciliations of payroll and statutory accounts
• Audit-ready payroll documentation and month/year-end support
• MIS reporting and dashboarding using Excel
• Employee loan portfolio administration and reconciliations

Responsibilities

• Payroll accounting entries, cost bookings and JVs
• Reconcile salary payable and statutory liability accounts monthly
• Support month-end and year-end payroll closings
• Prepare payroll MIS reports and headcount/salary cost analyses
• Maintain and update employee loan records and MIS reports

Job description

Role & responsibilities

Payroll Accounting Assistance

• Prepare and post payroll-related accounting entries, including cost bookings, journal vouchers (JV), and payroll accounting transactions.
• Process payroll-related provision entries for Gratuity, Leave Encashment, Variable Compensation Schemes (VCS), Variable Pay Incentives (VPI), Bonus, and Long Service Awards (LSA).
• Reconcile payroll accounts, salary payable accounts, and statutory liability accounts monthly.
• Support month-end and year-end closing activities related to payroll accounting.
• Maintain payroll records and support documentation to ensure audit readiness and compliance.

MIS & Reporting

• Prepare and circulate regular payroll MIS reports, including headcount reports, salary cost analysis, and deduction summaries.
• Conduct variance analysis by comparing current payroll data against previous periods and highlighting significant changes.
• Develop, maintain, and update payroll dashboards, trackers, and reporting tools using Excel.
• Ensure the accuracy, completeness, and timely delivery of payroll-related reports.

Loan Portfolio Management

• Administer the employee loan portfolio, including creation, maintenance, and monitoring of loan records.
• Perform monthly loan reconciliations and prepare loan repayment schedules.
• Prepare and update loan-related MIS reports in compliance with IND AS requirements.
• Ensure accurate accounting, tracking, and reporting of employee loan transactions.

Audit & Documentation

• Payroll Accounting Assistance
• Prepare and post payroll-related accounting entries, including cost bookings, journal vouchers (JV), and payroll accounting transactions.
• Process payroll-related provision entries for Gratuity, Leave Encashment, Variable Compensation Schemes (VCS), Variable Pay Incentives (VPI), Bonus, and Long Service Awards (LSA).
• Reconcile payroll accounts, salary payable accounts, and statutory liability accounts monthly.
• Support month-end and year-end closing activities related to payroll accounting.
• Maintain payroll records and support documentation to ensure audit readiness and compliance.
• MIS & Reporting
• Prepare and circulate regular payroll MIS reports, including headcount reports, salary cost analysis, and deduction summaries.

Preferred candidate profile