Executive Assistant (Executive Support Specialist 2)

Oregon Department of Human Services; Salem; Hybrid; INR 4,636,000 - 6,438,000; Full time

Benefits offered by this job

Medical, vision, and dental coverage

Life insurance

Disability coverage

FSA options for health and childcare

Paid time off (11 holidays, 3 personal

PERS/OPSRP retirement

Job summary

The Oregon Health Authority in Salem is seeking an Executive Support Specialist 2 to provide direct support to HLO management, coordinate recruitments, facilitate interviews, and manage onboarding processes in a hybrid, Salem-based role.

You will support HR functions, arrange board member recruitment activities, and help ensure smooth office operations while applying laws, rules, and policies with accuracy.

Qualifications

• One year of administrative duties experience in support of agency projects or programs.
• Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
• Demonstrates commitment to fostering a respectful, inclusive work environment.
• Effectively manages multiple projects and priorities at once.
• Proficient with Word, Excel, and Outlook.
• Capable of independently conceptualizing, executing, and clearly communicating project work.
• Able to interpret and apply rules, regulations, policies, and procedures accurately.
• Skilled in evaluating and improving operational processes, services, and performance measures.
• Supports organizational outcomes by monitoring business processes and tracking relevant data.

Responsibilities

• Initiating and coordinating job recruitments
• Facilitating interviews
• Managing onboarding processes
• Handling board member recruitment activities
• Supporting general HR functions
• Scheduling office maintenance needs

Skills

Project management

Data analysis

Multitasking

Communication

HR support

Tools

Word

Excel

Outlook

Job description

Position

Executive Assistant (Executive Support Specialist 2)

Employer

Oregon Health Authority (OHA)

Job Summary

This vital role provides direct support to HLO management and helps to ensure the smooth operation of the office. Key responsibilities include initiating and coordinating job recruitments, facilitating interviews, managing onboarding processes, handling board member recruitment activities, supporting general HR functions, and scheduling office maintenance needs.

Key Responsibilities

• Initiating and coordinating job recruitments
• Facilitating interviews
• Managing onboarding processes
• Handling board member recruitment activities
• Supporting general HR functions
• Scheduling office maintenance needs

Minimum Qualifications

• one year of experience performing administrative duties in support of agency projects or programs.
• Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes

• Demonstrates commitment to fostering a respectful, inclusive work environment for diverse teams and communities.
• Effectively manages multiple projects and priorities at once.
• Proficient with essential office software including Word, Excel, and Outlook.
• Capable of independently conceptualizing, executing, and clearly communicating project work.
• Able to interpret and apply rules, regulations, policies, and procedures accurately.
• Skilled in evaluating and improving operational processes, services, and performance measures.
• Supports organizational outcomes by monitoring business processes and tracking relevant data.

Preference Statement

Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.

Salary

Salary Range: $4,312 - $5,988 (non-PERS qualifying range). If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.

Contract

Full-time, permanent. SEIU represented.

Location

Based in Salem, Oregon. This is a hybrid position.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Eligibility and Compliance

• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
• This position does not provide visa sponsorship.
• Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States.
• OHA will use E-Verify to verify work authorization.
• If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

Equal Opportunity and Diversity

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti‑racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.