Executive Assistant, Country Directors Office (EAII Advisors)

Evidence Action; New Delhi; On-site; INR 1,400,000 - 1,700,000; Full time

Job summary

Evidence Action is seeking an Executive Assistant to support the Country Director and Senior Executives in New Delhi. The role focuses on safeguarding leadership time, coordinating high-level calendars, and ensuring engagement readiness across multi-time-zone stakeholders.

The ideal candidate will coordinate domestic and international travel, draft official correspondence, and maintain meticulous records while managing confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 3+ years of executive support experience, including at least 2 years supporting a senior leader.
• Strong written and verbal communication in English and Hindi.
• Proficiency in Google Workspace, Microsoft Office; comfortable with Slack and Asana.
• Ability to manage a complex calendar with minimal supervision.
• Exceptional attention to detail and reliable follow-through.
• Discretion handling confidential information; travel within India as needed.

Responsibilities

• Manage Country Directors calendar; protect time for strategic work.
• Coordinate multi-stakeholder meetings across time zones.
• Prepare agendas, briefing notes, and background materials.
• Plan and book domestic and international travel end-to-end.
• Draft and edit correspondence, letters, and reports.
• Screen calls and emails; route or escalate as needed.
• Take minutes in leadership and government meetings; track action items.
• Maintain organized records of key documents and approvals.
• Exercise judgment in Directors absence for escalations.

Skills

Executive support experience

Calendar management

Communication (English)

Communication (Hindi)

Discretion

Travel coordination

Attention to detail

Follow-through

Stellar organization

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Google Workspace

Microsoft Office

Slack

Asana

Job description

Job Summary

The Executive Assistant will report to the Principal Manager, Strategy and Special Projects, providing high-level administrative support to Senior Executives and the Country Director. This role requires exceptional multitasking abilities, attention to detail, and the capability to handle sensitive information. The ideal candidate will be proactive, organized, and skilled in handling all important executive tasks.

The Country Directors week spans senior government counterparts, funders, Evidence Actions global leadership across multiple time zones, and state-level teams. This role makes that possible: protecting leadership time, ensuring they walk into every engagement fully prepared, and closing the loop on what follows.

Responsibilities

Calendar and Scheduling

• Own and actively manage the Country Directors calendar, resolving competing priorities and protecting time for strategic and deep work.
• Coordinate multi-stakeholder meetings involving senior government officials, funders, partners, and Evidence Actions global leadership across time zones.
• Ensure the Director is prepared for every engagement, with agendas, briefing notes, and background materials circulated in advance.

Travel and Logistics

• Plan and book domestic and international travel end to end: flights, accommodation, visas, and ground transport.
• Build practical, well-sequenced field itineraries in coordination with state teams, including frequent travel to state capitals and program sites.
• Prepare and submit travel expense claims and reimbursements accurately and on time, in line with organizational policy.

Communication and Correspondence

• Draft, review, and edit correspondence, official letters to government counterparts, presentations, and reports on behalf of the Director.
• Screen and prioritize incoming calls, emails, and requests; respond, route, or elevate as appropriate.
• Act as a liaison between the Count Director and internal teams, state offices, government stakeholders, and external partners.

Meeting Support and Follow-Through

• Take clear minutes in leadership, partner, and government meetings.
• Track action items to closure with named owners and deadlines, following up proactively rather than waiting to be asked.
• Maintain organized, easily retrievable records of key documents, agreements, approvals, and correspondence.

Confidentiality and Judgment

• Handle sensitive personnel, financial, and government-related information with complete discretion.
• Exercise sound judgment in the Directors absence on what requires immediate escalation and what can wait.

Essential

• Bachelors degree in Business Administration, Management, or a related field
• 3+ years of experience in executive support, including at least 2 years supporting a senior leader (Country Director, CXO, Partner, or equivalent)
• Strong written and verbal communication skills in English and Hindi
• Proficiency in Google Workspace and Microsoft Office Suite, and comfort with collaboration tools such as Slack and Asana
• Demonstrated ability to manage a complex calendar and competing priorities with minimal supervision
• Exceptional attention to detail and reliable follow-through on every commitment
• Proven discretion in handling confidential and sensitive information
• Willingness to travel within India as needed, and to be reachable for occasional urgent matters outside standard hours

Desirable

• Experience supporting leadership in a non-profit, international development, public health, or government-facing organization
• Experience coordinating with government departments, ministries, or public officials
• Working knowledge of project management tools and methodologies
• Comfort using AI tools to draft, summarize, and organize work
• Experience working with globally distributed teams across time zones

This role is ideal for a highly organized and driven individual who wants their organizational skill to translate directly into public health programs reaching millions.

Position Location

New Delhi, India.