Executive Assistant & Analyst, Founders Office

Youth Organization in Defence of Animals (YODA); Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Youth Organization in Defence of Animals (YODA) is seeking an Executive Assistant & Analyst in Mumbai to work with the Founder’s Office. This unique role requires a candidate who can integrate vision with execution, manage complex schedules, analyze data, and facilitate communication with key stakeholders. Ideal candidates will have 3–8 years of relevant experience, exceptional English proficiency, and a genuine love for animals. This position may involve travel as needed.

Qualifications

• 3–8 years experience in Founder’s Office, CEO Office, consulting, or strategy roles.
• Exceptional written and verbal English.
• Strong analytical ability.
• Highly organized with obsessive attention to detail.
• Ability to handle ambiguity and multiple priorities.

Responsibilities

• Manage Founder’s calendar, meetings, travel, and strategic priorities.
• Build presentations, dashboards, and decision memos.
• Track cross-functional initiatives end-to-end.
• Draft professional emails and proposals.
• Interface with donors, board members, and stakeholders.

Skills

Written and verbal English

Analytical ability

Organizational skills

PowerPoint skills

Excel skills

Google Workspace skills

Tools

CRM

Dashboards

Project management software

Job description

At YODA, we believe compassion should be operational, scalable, and world‑class.

For over two decades, YODA has worked at the frontlines of animal rescue, rehabilitation, sterilisation, adoption, education, and advocacy—building a future where every animal is treated with dignity.

Role

We are now looking for an exceptional Executive Assistant & Analyst to work directly with the Founder’s Office.

This is not a conventional assistant role. This role is for someone who can bring structure to vision, turn ideas into execution, and help build one of India’s most respected animal welfare institutions.

Key Responsibilities

Founder’s Office Management

• Manage Founder’s calendar, meetings, travel, and strategic priorities
• Prepare meeting briefs, agendas, notes, and follow‑up trackers
• Prioritise inbound communication and ensure timely action
• Act as a gatekeeper while maintaining warmth and professionalism
• Anticipate needs before they arise

Strategy & Analysis

• Build presentations, dashboards, reports, and decision memos
• Analyse operational metrics:
• rescues
• adoptions
• sterilisations
• donor performance
• fundraising campaigns
• CSR pipeline
• Conduct research on:
• grantscorporate partnerships
• policy developments
• global best practices in animal welfare

Project Management

• Track cross‑functional initiatives end‑to‑end
• Coordinate with vets, operations teams, finance, legal, marketing, CSR partners, and external consultants
• Maintain accountability trackers and ensure deadlines are met

Communication & Stakeholder Management

• Draft professional emails, speeches, presentations, proposals, and internal notes
• Interface with donors, board members, corporate leaders, government stakeholders, and partners
• Maintain high confidentiality and diplomacy

Special Projects

Examples:

• New clinic launches
• CSR partnerships
• Fundraising campaigns
• Brand collaborations
• Merchandise/lifestyle ventures
• Technology and AI adoption initiatives

Ideal Candidate

• 3–8 years experience in Founder’s Office, CEO Office, consulting, investment, startups, philanthropy, or strategy roles
• Exceptional written and verbal English
• Strong analytical ability
• Highly organised with obsessive attention to detail
• Strong PowerPoint / Excel / Google Workspace skills
• Ability to handle ambiguity and multiple priorities
• Emotionally mature, discreet, calm under pressure
• Genuine love for animals and purpose‑driven work

Bonus If You Have

• Experience with NGOs or CSR
• Financial modelling or consulting background
• Experience with CRM, dashboards, AI tools, or project management software
• Social media / storytelling capabilities

Location

Mumbai (with travel as needed)

What Success Looks Like

Within 12 months, you have become:

• the Founder’s most trusted operator
• a driver of execution, not just coordination
• someone who helps scale compassion into measurable impact