Executive Assistant

The Migration Company; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

A leading staffing solutions firm in Mumbai is seeking a full-time Executive Assistant. The successful candidate will provide high-level administrative support, manage calendars and prepare expense reports, while facilitating communication between senior executives and stakeholders. Strong organizational and communication skills, alongside experience in executive assistance, are essential for this role. Candidates should be proficient in Microsoft Office Suite and possess exceptional multitasking abilities. This position offers an opportunity to contribute to efficient workflows and smooth operations.

Qualifications

• Solid experience in Executive Administrative Assistance and managing executive-level tasks.
• Proven ability to prepare and manage Expense Reports accurately.
• Strong organizational skills to manage schedules and meetings efficiently.

Responsibilities

• Provide high-level administrative and executive support.
• Prepare expense reports and manage calendars.
• Facilitate effective communication between executives and stakeholders.

Skills

Executive Administrative Assistance

Organizational skills

Excellent Communication skills

Multitasking

Tools

Microsoft Office Suite

Calendar management tools

Job description

The Migration Company is a partnership between Karmaa Solutions and India Migration Now (IMN) that specializes in offering global overseas staffing solutions with a sustainable recruitment approach. By leveraging a meticulous process of job matching, language training, and skill enhancement, we ensure the best outcomes for both employers and candidates. Our dedicated recruitment team identifies and curates talented professionals from India for placement in positions worldwide. We are passionate about fostering successful international career opportunities while meeting the diverse needs of our clients.

Company Description

The Migration Company is a partnership between Karmaa Solutions and India Migration Now (IMN) that specializes in offering global overseas staffing solutions with a sustainable recruitment approach. By leveraging a meticulous process of job matching, language training, and skill enhancement, we ensure the best outcomes for both employers and candidates. Our dedicated recruitment team identifies and curates talented professionals from India for placement in positions worldwide. We are passionate about fostering successful international career opportunities while meeting the diverse needs of our clients.

Role Description

This is a full‑time on‑site role located in Mumbai for an Executive Assistant. The Executive Assistant will be responsible for providing high‑level administrative and executive support, including preparing expense reports, managing calendars, coordinating schedules, and handling confidential information. The role also involves facilitating effective communication between senior executives and internal/external stakeholders, organizing meetings, and carrying out other administrative duties to ensure smooth operations and an efficient workflow.

Qualifications

• Solid experience in Executive Administrative Assistance, Administrative Assistance, and managing executive‑level tasks
• Proven ability to prepare and manage Expense Reports with accuracy and attention to detail
• Strong Executive Support and organizational skills to efficiently manage schedules, meetings, and confidential matters
• Excellent Communication skills, both written and verbal, and the ability to liaise effectively with internal and external stakeholders
• Proficiency in relevant software, including Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools
• Exceptional multitasking and time management abilities to prioritize tasks effectively
• Experience in a similar role is highly desirable