Executive Assistant

Kaabil; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

A dynamic venture capital firm in Mumbai is seeking an Executive Assistant to support the General Partner. This role is fast-paced and requires managing calendars, prioritizing communications, and executing operational workflows. Ideal candidates are highly organized with exceptional attention to detail and strong communication skills. Experience in venture capital or the food industry is preferred. You will gain valuable insights into fund operations and relationships in the startup ecosystem.

Qualifications

• Highly organized individual with strong attention to detail.
• Natural executor with a focus on fast and quality work.
• Strong communicator with exceptional interpersonal skills.
• Experience in VC or F&B startup is a bonus.

Responsibilities

• Manage the Partner’s calendars and prioritize activities.
• Monitor and prioritize the General Partner’s correspondence.
• Support day-to-day responsibilities in investments and fund management.
• Organize events and grow the fund's offline community.

Skills

Strong attention to detail

Exceptional verbal and written communication

Multi-tasking ability

Ability to operate in dynamic environments

Job description

About the Role

This is not your typical EA role. This is not a comfortable, work / life balance, 9 to 5. If you are looking for a role which allows you to clock in and clock out, please do not read any further. We are looking for someone who can operate as a right hand to the General Partner. You will be part founder, part fund operator, part communicator, part culture builder. You will sit at the center of everything: investments, founders, investors, events, operations and brand.

If you’re someone who loves being in the middle of action, thrives on chaos and wants to understand how a VC fund and the Food Industry actually run, this role is for you. What You’ll Own You will be acting as the operating system for the General Partner, ensuring his days are running smoothly and the work is being prioritised and executed based on what the Fund requires.

While there are many moving parts to the role and you will be asked to colour outside the lines on various occasions, there are 3 key parts to this role which are outlined below.

1. Calendar & Workflow Management

• Manage the Partner’s calendars across diverse professional activities, bringing structure, clarity and focus to fast paced days.
• Prioritize ruthlessly and ensure time is consistently allocated to highest impact activities as agreed with the Partner.
• Coordinate across founders, LPs, internal team & external stakeholders to ensure agendas and Pre-read documents are available on time and shared with attendees.
• Own meeting logistics where applicable including meeting room bookings, video call details, pre-reads and agendas.
• Track priorities, decisions and follow ups on a daily basis ensuring nothing is falling between the cracks.

2. Communications & Workflow Support

• Monitor the General Partner’s email and Whatsapp correspondence ensuring timely review of all incoming messages in real time.
• Prioritise the correspondence by forwarding, responding or actioning as important to ensure no critical communication is missed.
• Draft, edit and send responses on the General Partner’s behalf maintaining consistency and professionalism.
• Maintain utmost confidentiality and discretion while handling the sensitive information.

3. Execution support

• Support the Partners in implementing the various day to day responsibilities with regards to investments and fund management.
• Enable operational workflows including compliance, HR, bookkeeping, documentation, payroll and internal trackers & systems.
• Coordinate with Limited Partners / Investors to ensure timely communication, consistent follow ups and relationship management.
• Assist with content creation and distribution across LinkedIn, Instagram, Medium, Substack, Reditt to share the Fund’s insights and increase visibility.
• Help organise VC ecosystem events, Founder meetups and curated investor gatherings to grow India Food Fund’s offline community.

Who This Is For

• Highly organized individual with strong attention to detail. This is the most important skill and is completely non-negotiable.
• A natural executor and focus on getting things done fast and a high level of quality. You take pride in your ability to work fast and work diligently.
• Strong communicator with exceptional verbal and written abilities. Your interpersonal skills are second to none.
• Multi-tasking comes easily to you. Dynamic, fast paced environments with multiple high priority tasks going on at once is where you feel most comfortable.
• The F&B startup and venture capital space interests you. You have always been curious about what goes on behind the scenes. VC or F&B Startup experience is a bonus.

Why This Role is Different

• Gain front-row access to setting up a venture capital fund, with visibility into day-to-day operations and decision-making.
• Build direct access to Food Founders, VC / PE funds and Fund of Fund investors to gain an end to end understanding of how relationships in the startup ecosystem work
• Experience a dynamic role that blends strategy, operations, finance and marketing responsibilities at the highest level.
• Take on meaningful ownership from Day 1 in a fast moving environment with a steep learning curve.
• Grow with the fund as it scales, with opportunities to expand your role and responsibilities over time.