Executive - Admin & Facilities

apexanalytix-careers; Dadri; On-site; INR 350,000 - 520,000; Full time

Job summary

apexanalytix seeks a proactive Admin Support Executive to manage day-to-day operations, employee transport, and office facilities. The role involves coordinating cab vendors, supervising housekeeping and security, and ensuring smooth administrative support across the organization.

A Bachelor’s degree with 3-4 years of admin experience is preferred, along with strong communication, organizational, and multitasking abilities.

Qualifications

• Bachelor’s degree is required.
• 3-4 years of admin or facilities coordination experience preferred.
• Excellent communication and coordination abilities.
• Strong organizational and multitasking skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to manage vendors and resolve operational issues efficiently.
• Flexible and proactive approach to administrative responsibilities.

Responsibilities

• Coordinate with cab vendors for employee transport and shift schedules.
• Supervise housekeeping to ensure cleanliness and maintenance of office premises.
• Coordinate with security guards and monitor office security operations.
• Manage day-to-day office administration and ensure smooth workplace operations.
• Handle vendor management, follow-ups, issue resolution and service standards.
• Maintain records related to admin operations, vendor invoices, attendance and office supplies.
• Coordinate with internal teams for admin support and employee requirements.
• Resolve facility-related issues like maintenance, pantry, seating and upkeep.
• Support event arrangements, meetings and other office coordination activities.
• Monitor inventory and coordinate procurement of office supplies.

Skills

Communication skills

Coordination skills

Organizational skills

Multitasking

Vendor management

Problem solving

Education

Bachelor’s degree

Tools

MS Office

Job description

About Us:

At apexanalytix, we’re lifelong innovators! Since the date of our founding nearly four decades ago we’ve been consistently growing, profitable, and delivering the best procure-to-pay solutions to the world. We’re the perfect balance of established company and start-up. You will find a unique home here.

And you’ll recognize the names of our clients. Most of them are on The Global 2000. They trust us to give them the latest in controls, audit and analytics software every day. Industry analysts consistently rank us as a top supplier management solution, and you’ll be helping build that reputation.

Read more about apexanalytix - https://www.apexanalytix.com/about/

Job Details

The Role

Shift timings - 2:00 - 11:00 PM (Cab will be provided)

Work Location - Sector - 135 Noida, UP

Quick Take

We are looking for a proactive and organized Admin Support Executive to manage day-to-day administrative operations and vendor coordination. The role involves handling employee transport coordination, supervising & managing office facilities, and ensuring smooth administrative support across the organization.

The Work

Coordinate with cab vendors for employee transportation requirements, shift schedules, escalations, and service quality. Supervise housekeeping staff to ensure cleanliness and maintenance of office premises.

Coordinate with security guards and monitor overall office security operations.

Manage day-to-day office administration activities and ensure smooth functioning of workplace operations.

Handle vendor management, including follow-ups, issue resolution, and maintaining service standards.

Maintain records related to admin operations, vendor invoices, attendance, and office supplies.

Coordinate with internal teams for administrative support and employee requirements.

Ensure timely resolution of facility-related issues such as maintenance, pantry, seating, and office upkeep.

Support event arrangements, meetings, and other office coordination activities as required.

Monitor inventory of office supplies and coordinate procurement when needed.

The Must-Haves

• Bachelor’s degree
• 3-4 years of experience in administration or facilities coordination preferred.
• Good communication and coordination skills.
• Strong organizational and multitasking abilities.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Ability to handle vendors and resolve operational issues efficiently.
• Flexible and proactive approach toward administrative responsibilities.

Over the years, we’ve discovered that the most effective and successful associates at apexanalytix are people who have a specific combination of values, skills, and behaviors that we call “The apex Way”. Read more about The apex Way - https://www.apexanalytix.com/careers/

Benefits

At apexanalytix we know that our associates are the reason behind our successes. We truly value you as an associate and part of our professional family. Our goal is to offer the very best benefits possible to you and your loved ones. When it comes to benefits, whether for yourself or your family the most important aspect is choice. And we get that. apexanalytix offers competitive benefits for the countries that we serve, in addition to our BeWell@apex initiative that encourages employees’ growth in six key wellness areas: Emotional, Physical, Community, Financial, Social, and Intelligence.

With resources such as a strong Mentor Program, Internal Training Portal, plus Education, Tuition, and Certification Assistance, we provide tools for our associates to grow and develop.