Executive - Admin

Cankids; India; On-site; INR 650,000 - 900,000; Full time

Job summary

CanKids is seeking an Assistant Manager - Administration to ensure smooth operation of headquarters and NCR facilities, overseeing security, housekeeping, vehicle operations, and facility maintenance. Reporting to the Manager - Admin, this role ensures a safe, well-maintained work environment across locations.

The candidate will manage multiple priorities, lead supervisors and frontline staff, coordinate vendors and logistics, and respond quickly to issues with practical, sustainable solutions.

Qualifications

• Proven experience in administrative or facility management within a corporate or multi-location environment.
• Strong problem-solving and decision-making abilities with a focus on operational efficiency.
• Excellent written and verbal communication skills with the ability to draft clear, professional correspondence.
• Demonstrated leadership and team management experience, including supervision of frontline staff.
• Proficiency in handling logistics, vendor coordination, and maintenance scheduling.
• Ability to work independently, manage multiple priorities, and remain effective under pressure.
• Creative thinking and strong presentation skills for internal meetings and reporting.
• Proficient in MS Office Suite and digital tools for record keeping and reporting.

Responsibilities

• Lead the setup and relocation of offices and care centers across Delhi and NCR.
• Ensure comprehensive security protocols are implemented and maintained at all HQs and NCR facilities.
• Oversee daily housekeeping operations to maintain high standards of cleanliness and hygiene.
• Manage vehicle operations, including scheduling, maintenance, and compliance with safety standards.
• Coordinate and supervise repair and maintenance activities for all facilities within Delhi and NCR.
• Serve as Facility Manager, ensuring all physical infrastructure supports operational needs.
• Supervise and mentor supervisors and housekeeping staff across multiple locations.
• Respond promptly to operational issues and implement effective, sustainable solutions.
• Perform any additional duties as assigned by the Manager - Admin or senior leadership.

Skills

Office admin

Facilities management

Leadership

Communication

Vendor management

Logistics scheduling

Presentation skills

Problem solving

Tools

MS Office

Job description

Founded in 2004 by Poonam Bagai, herself a cancer survivor, CanKids KidsCan, the National Society for Change For Childhood Cancer In India partners with hospitals, medical professionals, and state governments to enable access and best standards of treatment, care and support across 60 cities and 22 states of India.

Catering to childhood cancer patients from primarily underprivileged families, CanKids is present in 141 hospitals across India. Through our signature programYANA (You Are Not Alone)– CanKids provides medical, drugs & diagnostics support, accommodation through Home Away from Homes, , patient transport, blood support, nutrition & rations, education and counselling support.

In order to increaseAccess2Care, CanKids has MOUs with 8 state governments asknowledgeandtechnical partnersfor childhood cancer and 16 State Projects Across India.

Job Description

Summary:

The Assistant Manager - Admin plays a critical role in ensuring the smooth and efficient operation of headquarters and NCR facilities by overseeing key administrative functions including security, housekeeping, vehicle operations, and facility maintenance. Reporting under the supervision of the Manager - Admin, this position is essential to maintaining a safe, well-maintained, and productive work environment across all locations. The role demands a proactive, detail-oriented professional capable of managing multiple operational priorities while supporting organizational growth through effective resource management and team leadership.

Responsibilities:

• Lead the setup and relocation of offices and care centers across Delhi and NCR.
• Ensure comprehensive security protocols are implemented and maintained at all HQs and NCR facilities.
• Oversee daily housekeeping operations to maintain high standards of cleanliness and hygiene.
• Manage vehicle operations, including scheduling, maintenance, and compliance with safety standards.
• Coordinate and supervise repair and maintenance activities for all facilities within Delhi and NCR.
• Serve as Facility Manager, ensuring all physical infrastructure supports operational needs.
• Supervise and mentor supervisors and housekeeping staff across multiple locations.
• Respond promptly to operational issues and implement effective, sustainable solutions.
• Perform any additional duties as assigned by the Manager - Admin or senior leadership.

Requirements

Requirements:

• Proven experience in administrative or facility management within a corporate or multi-location environment.
• Strong problem-solving and decision-making abilities with a focus on operational efficiency.
• Excellent written and verbal communication skills with the ability to draft clear, professional correspondence.
• Demonstrated leadership and team management experience, including supervision of frontline staff.
• Proficiency in handling logistics, vendor coordination, and maintenance scheduling.
• Ability to work independently, manage multiple priorities, and remain effective under pressure.
• Creative thinking and strong presentation skills for internal meetings and reporting.
• Proficient in MS Office Suite and digital tools for record keeping and reporting.

Acknowledgement:

I have received a copy of my job description and I understand the requirements of the Assistant Manager - Administration position.