Executive - Accounts Payable

Stay Vista; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

StayVista in Mumbai is seeking an Executive to maintain accurate inventory and F&B records, manage expense approvals, and ensure timely reconciliation of the Tally ledger. You will coordinate with multiple departments to keep financial operations smooth.

You will support Owner and Guest Management as needed and contribute to stronger financial controls. Experience with Tally and hospitality inventory is a plus.

Qualifications

• Managing and tracking inventory bookings and F&B inventory, including stock movement
• Reviewing and processing expense approvals with proper documentation and compliance
• Reconciling Tally ledgers with internal systems and resolving discrepancies
• Ensuring accurate accounting entries and timely ledger closures
• Preparing inventory and expense reports and supporting audit requirements
• Coordinating with relevant teams to ensure accuracy, timely closure, and adherence to financial controls
• This position includes tasks supporting Owner and Guest Management, as determined by organizational needs

Responsibilities

• Maintain accurate inventory and F&B records and reconcile discrepancies
• Coordinate expense approvals with proper documentation and compliance
• Ensure timely ledger closures and accurate accounting entries
• Collaborate with departments to ensure timely transactions and financial controls

Skills

Inventory management

F&B accounting

Tally reconciliation

Financial controls

Audit support

Cross-functional coordination

Tools

Tally

Job description

StayVista is India's largest villa hospitality brand and has redefined group getaways. Our handpicked luxury villas are present in every famous holiday destination across the country. We curate unique experiences paired with top-notch hospitality, creating unforgettable stays. Here, you will be a part of our passionate team, dedicated to crafting exceptional getaways and curating one-of-a-kind homes. We are a close-knit tribe, united by a shared love for travel and on a mission to become the most loved hospitality brand in India.

Why Work With Us?

At StayVista, you're part of a community where your ideas and growth matter. We’re a fast-growing team that values continuous improvement. With our skill upgrade programs, you’ll keep learning and evolving, just like we do. And hey, when you’re ready for a break, our villa discounts make it easy to enjoy the luxury you help create.

Your Role

As an Executive at StayVista , you will be responsible for maintaining accurate inventory and F&B records, managing expense approvals, and ensuring timely reconciliation and closure of the Tally ledger. You will coordinate with multiple departments to ensure accurate records, timely transactions, and smooth financial operations.

About You

• Managing and tracking inventory bookings and F&B inventory, including stock movement and consumption.
• Reviewing and processing expense approvals with proper documentation and compliance.
• Reconciling Tally ledgers with internal systems and resolving discrepancies.
• Ensuring accurate accounting entries and timely ledger closures.
• Preparing inventory and expense reports and supporting audit requirements.
• Coordinating with relevant teams to ensure accuracy, timely closure, and adherence to financial controls. .
• This position includes tasks supporting Owner and Guest Management, as determined by organizational needs

Bonus Points - These are non-essential, but a bonus if you have them!

• Experience with Tally, inventory management, or F&B accounting within the hospitality industry will be an added advantage.

Key Metrics: What you will drive and achieve

• Expenses check above budget
• Booking closure timeline
• F&B Closure timeline
• Tally ledger closure
• Curious : Here, your curiosity fuels innovation.
• User-Centric : You'll anticipate the needs of all our stakeholders and exceed expectations.
• Resourceful : You'll creatively optimise our resources with solutions that elevate experiences in unexpected ways.
• Aspire : Keep learning, keep growing—because we’re all about continuous improvement.
• Trust : Trust is our foundation. You'll work in a transparent, reliable, and fair environment.
• Enjoy : We believe in having fun while building something extraordinary.

StayVista Spirit: Our Behavioral Competencies - How We Work Together

• Business Acumen: You grasp the basics of our company, customers, and services, always thinking ahead in your work. You’re mindful of costs and benefits, making smart decisions while learning from risks and mistakes.
• Change Management: You’re open to change, adjusting quickly to new information or challenges. Always eager to learn, you find creative ways to improve your work and seek feedback for growth.
• Leadership: You set clear goals, guide your team with energy, and take full responsibility for the work, ensuring others respect your leadership through action.
• Customer Centricity: You understand both internal and external customer needs and take ownership in addressing any service issues. You maintain clear communication and handle customer interactions with patience and respect.
• Teamwork: You collaborate well with others, respecting diverse opinions and always contributing positively to the team. You keep lines of communication open and share your thoughts without judgment.
• Result Orientation: You take responsibility for completing tasks and proactively tackle challenges to exceed expectations. You’re quick to spot issues and address them efficiently, making decisive decisions with resourcefulness.
• Planning and Organizing: You handle multiple priorities well, staying organized and focused. You ensure your work is thorough, accurate, and aligned with set processes to meet goals effectively.
• Communication: You communicate your ideas clearly, encourage dialogue, and ensure timely responses to your team, clients, and manager. You assert your views confidently and use multiple channels to share information effectively.

StayVista is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decisions based on race, colour, religion, caste, creed, nationality, age, sex, including pregnancy, childbirth, or related medical conditions, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected under applicable laws.